Corporate HR Administrative Assistant

Red Coats Inc.; Bethesda (MD); On-site; USD 26,000 - 37,000; Full time

Job summary

Red Coats, Inc. is seeking a Front Desk Receptionist/Administrative Assistant at our Bethesda, MD headquarters. You will greet clients, answer phones, assist with HR data entry, and maintain confidential files while delivering a professional first impression.

Spanish-speaking bilingual candidates are required. This onsite role runs Monday–Friday with no remote option, within easy access to metro and parking in downtown Bethesda.

Qualifications

• Bilingual Spanish and English required to support HR inquiries and benefits guidance.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Experience supporting Human Resources/benefits is a plus.

Responsibilities

• Greet visitors and answer phones, providing professional first impressions.
• Assist HR with data entry and maintain confidential personnel files.
• Manage correspondence and filter communications to HR.
• Enter employment data into HR systems and keep records up to date.
• Assist in processing HR documents and supporting HR projects.
• Provide general administrative support and coordinate with other departments.

Skills

Bilingual Spanish

Microsoft Office

Data entry

Customer service

Communication

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Overview

Corporate Headquarters for Red Coats, Inc located in Bethesda is looking for a Front Desk Receptionist/Administrative assistant to join our team. This includes greeting, answering phones, assisting clients, data entry for the Human Resources department. The ideal candidate will deliver a professional and qualified first impression to all clients. This role requires excellent communication and customer service skills. Basic understanding of administrative and clerical procedures/systems and the ability to multitask will be necessary to be successful in this role.

Bilingual Spanish speaking a must!

$23/hr

Onsite 5 days Mon-Fri (no remote option) in downtown Bethesda, MD. Close to metro and free parking!

Responsibilities

• Provides clerical and operations support to human resources staff


• Answer phones for the HR department


• Enter employment data in computer base


• Composing and preparing correspondence


• Track and update employee general and relevant information


• Compiling documents for meetings


• Sorting and scanning physical mail received


• Assists in processing, maintaining and managing confidential personnel files


• Assists the HR Director with various HR projects

Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail


• Demonstrated proactive approaches to problem-solving with strong decision-making capability


• Highly resourceful team player, with the ability to also be extremely effective independently


• Be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response


• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment


• Proven ability to handle confidential information with discretion


• High School Diploma required; Bachelor's degree preferred


• 1 year of experience supporting with Human Resources/ benefits


• Proficient in Microsoft Office


• Professional appearance required


• Bilingual is a MUST as this role will frequently support phone, email and in-person inquiries from our Spanish-speaking employees regarding benefits, documentation etc.

Hours are from 8:15am-5:15pm (Monday-Thursday) and 8:15am-5:00pm (Friday)