Corporate Governance Paralegal

Larson Maddox; Florida; Hybrid; USD 70,000 - 100,000; Full time

Job summary

Larson Maddox is seeking an experienced Corporate Governance Paralegal to join an in-house legal team in a hybrid role based in Miami, FL or Louisville, KY. The ideal candidate will manage corporate governance matters, maintain records, support board activities, and assist with a range of governance and compliance tasks.

Candidate should have 5+ years in corporate governance or entity management, with a Bachelor's degree and/or Paralegal Certificate, and strong ability to collaborate across

Qualifications

• 5+ years of corporate governance, corporate paralegal, or entity management experience.
• Bachelor's degree and/or Paralegal Certificate.
• Strong experience supporting board meetings, corporate records, and governance documentation.

Responsibilities

• Maintain corporate records and minute books for domestic and international subsidiaries.
• Prepare board meeting materials: agendas, resolutions, minutes, and consents.
• Coordinate annual meetings, director/officer appointments, and governance filings.
• Manage entity formations, dissolutions, mergers, and qualifications across jurisdictions.
• Assist with corporate restructuring, acquisitions, and strategic transactions.
• Support SEC reporting and public company governance requirements, if applicable.
• Prepare and file state annual reports and track filing deadlines.
• Coordinate signatures, notarizations, and execution of corporate documents.
• Support legal operations and contract administration in governance matters.
• Collaborate with Finance, Tax, HR, Compliance, and Leadership on governance topics.

Skills

Detail-oriented

Cross-functional collaboration

Board meetings support

Education

Bachelor's degree

Paralegal Certificate

Job description

Location: Miami, FL or Louisville, KY (Hybrid)

Experience: 5+ Years

About the Opportunity

We are seeking an experienced Corporate Governance Paralegal to join a collaborative in-house legal team supporting a growing organization. This role will be responsible for managing corporate governance matters, maintaining corporate records, supporting board and committee activities, and assisting with a variety of corporate legal and compliance matters. The ideal candidate is highly organized, detail-oriented, and capable of working cross-functionally with legal, finance, tax, compliance, and executive leadership teams.

Key Responsibilities

• Maintain corporate records, minute books, entity management databases, and organizational documents for domestic and international subsidiaries.
• Prepare board of directors and committee meeting materials, including agendas, resolutions, minutes, and written consents.
• Coordinate annual meetings, director and officer appointments, and corporate governance activities.
• Manage entity formations, dissolutions, mergers, conversions, and qualification filings across multiple jurisdictions.
• Assist with corporate restructuring projects, acquisitions, and other strategic transactions.
• Support SEC reporting and public company governance requirements, if applicable.
• Prepare and file state annual reports and ensure compliance with corporate filing requirements.
• Maintain corporate governance calendars and track key filing deadlines.
• Coordinate signatures, notarizations, and execution of corporate documents.
• Assist with legal department contract administration and records management processes.
• Partner with internal stakeholders including Finance, Tax, HR, Compliance, and Executive Leadership on governance and corporate matters.
• Support special projects and provide general legal operations assistance as needed.

Qualifications

• 5+ years of corporate governance, corporate paralegal, or entity management experience.
• Bachelor's degree and/or Paralegal Certificate preferred.
• Strong experience supporting board meetings, corporate records, and entity management.
• Experience maintaining minute books, corporate resolutions, and governance documentation.