Corporate Governance Paralegal

Edelman; Chicago (IL); On-site; USD 60,000 - 95,000; Full time

Job summary

Edelman in Chicago seeks a Corporate Governance Paralegal to join our Legal & Compliance team. This role manages corporate governance, regulatory compliance, and entity management across jurisdictions.

You will partner with outside counsel and business leaders to ensure timely, accurate governance and filings in a fast-paced, collaborative environment. We value integrity and inclusivity, and offer opportunities to grow within our global organization.

Qualifications

• 3+ years of experience as a corporate paralegal in an agency, in-house, or law firm.
• Bachelor's degree or equivalent work experience.
• Strong attention to detail and ability to manage multiple deadlines across jurisdictions.

Responsibilities

• Manage and maintain global corporate records, minute books, and entity management systems.
• Coordinate domestic and international statutory filings and annual reports.
• Support entity formations, dissolutions, restructurings, and intercompany governance matters.
• Partner with outside counsel and internal stakeholders to ensure timely compliance with corporate requirements.
• Track and maintain corporate calendars to meet filing deadlines.

Skills

Corporate governance

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging. Consistent with this approach, we hire the best qualified candidates for all positions.

Edelman is seeking a Corporate Governance Paralegal to join our Legal & Compliance team in Chicago. This role will manage corporate governance, regulatory compliance, and legal operations across multiple jurisdictions. The ideal candidate is collaborative, intellectually curious, detail-oriented, and comfortable managing complex processes in a fast-paced environment. You will join a dynamic global Legal & Compliance team that partners closely with business leaders to enable responsible growth. This is an opportunity to have a meaningful impact on global governance operations while working in a collaborative, inclusive, and forward-thinking environment.

Key Responsibilities

Corporate Governance & Statutory Compliance

• Manage and maintain global corporate records, minute books, and entity management systems.
• Coordinate and oversee domestic and international statutory filings, annual reports, and director/officer updates..
• Support entity formations, dissolutions, restructurings, and intercompany governance matters.
• Partner with outside counsel and internal stakeholders to ensure timely and accurate compliance with corporate requirements.
• Track and maintain corporate calendars to ensure filing deadlines are met.

Project Management & Operational Support

• Lead and manage cross-functional legal and compliance projects, including corporate clean-up initiatives, governance modernization, and regulatory reporting workflows.
• Manage project timelines, trackers, and reporting dashboards.
• Drive process improvements to enhance efficiency, documentation, and risk mitigation.
• Support internal audits and compliance reviews.

Legal & Compliance Team Support

• Assist with drafting and/or reviewing board resolutions, consents, and corporate documentation.
• Support policy rollouts and internal governance communications.
• Partner with Legal, Finance, Tax, HR, and regional business leaders.
• Serve as a trusted operational partner to attorneys and compliance leadership and manage ad hoc tasks as needed.

Basic Qualifications

• At least 3 years of experience as a corporate paralegal at an agency, in-house, or at a law firm
• Bachelor's degree or equivalent work experience

Preferred Qualifications

• Demonstrated expertise in global corporate records management and statutory filings.
• Experience with regulatory filings at the Federal and/or State level or willing to be trained on them to handle
• Strong project management skills with the ability to manage multiple deadlines across jurisdictions.
• Notary Public (or willingness to become a Notary upon hire).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using AI productivity tools such as ChatGPT and Microsoft Copilot to enhance workflow efficiency.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proven ability to work independently while thriving in a collaborative, team-oriented environment.
• High degree of professionalism, discretion, and integrity.

Key Competencies

• Team-oriented and collaborative mindset
• Curious, proactive, and solutions-driven
• Strong judgment and problem-solving abilities with an emphasis on being practical
• Ability to maintain productivity while managing shifting priorities
• Commitment to operational excellence and continuous improvement

$60,000 - $95,000 a year An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH's total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.

DJEH offers a wide range of benefits: medical and dental insurance, vision, 401K, life insurance, disability insurance, paid time off, travel assistance and wellness programing.

DJEH is proud to be an equal opportunity employer and believes in diversity, equity, and inclusion. We seek applications from all qualified candidates without regard to race, color, gender, sex, age, religion, physical or mental disability, military and veteran status, or any other basis protected by federal, state or local law. If you require a reasonable accommodation in any part of the employment process, please let us know.