Senior Global Compliance Administrator & Corporate Governance Paralegal

US014 Daniel J Edelman Holdings, Inc; Chicago (IL); On-site; USD 75,000 - 120,000; Full time

Benefits offered by this job

Medical and dental insurance

Vision insurance

401(k) plan

Life insurance

Disability insurance

Paid time off

Travel assistance

Wellness program

Job summary

Edelman in Chicago seeks a Senior Global Compliance Administrator & Corporate Governance Paralegal to support the company's ethics and compliance program. Responsibilities include global governance, due diligence, ethics hotline, and corporate records management.

The role requires 5–10 years in compliance or related field, a relevant bachelor’s degree, and experience with SharePoint and World-Check. A multinational background and strong project management are highly valued.

Qualifications

• Bachelor's degree in a related field or equivalent professional experience.
• 5-10 years of experience in compliance, legal operations, risk management, ethics, or related function.
• Experience administering third‑party due diligence platforms (World-Check or similar).
• Knowledge of anti-bribery & corruption, AML, sanctions, trade controls & anti-boycott laws, and FARA requirements.
• Experience with corporate records management & statutory filings.
• Experience with regulatory filings at Federal and/or State level or willingness to be trained.
• Experience managing ethics hotline or case-management systems.
• Experience with multinational organizations or global compliance programs.
• Strong project management skills; ability to manage multiple deadlines.
• Notary Public or willingness to become one.
• Proficiency with Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience using AI productivity tools (e.g., ChatGPT, Copilot).
• Excellent written and verbal communication; strong analytical and problem‑solving abilities.
• Ability to work independently and collaboratively; maintain confidentiality.

Responsibilities

• Serve as primary resource for compliance inquiries; manage Global Compliance mailbox and documentation.
• Administer third-party due diligence platform; conduct reviews and coordinate with stakeholders.
• Coordinate ethics hotline administration, triage reports, and manage case documentation.
• Manage global corporate records, minute books, and entity management; oversee filings.
• Support Compliance Documentation & SharePoint administration; policy publication and access control.
• Lead cross‑functional legal and compliance projects; manage timelines, dashboards, and metrics.

Skills

Third-party due diligence

Global compliance

Regulatory knowledge

Project management

Communication

Independent work

Confidentiality

Analytical thinking

Integrity

Multinational experience

Education

Bachelor's degree in Business, Legal Studies, Public Administration, Political Science, Compliance, or related field

Tools

World-Check

Microsoft 365 / SharePoint

Job description

We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging. Consistent with this approach, we hire the best qualified candidates for all positions. We are seeking a detail-oriented and proactive Senior Global Compliance Administrator & Corporate Governance Paralegal to support the company's global ethics and compliance program in Chicago.

Key Responsibilities

Global Compliance Operations

Serve as a primary resource for employees and Legal & Compliance colleagues on general compliance inquiries. Assist in managing the Global Compliance mailbox and ensure timely routing and resolution of requests. Coordinate and support day-to-day compliance program activities and special projects. Maintain accurate compliance records, documentation, and reporting.

Third-Party Due Diligence

Administer the organization's third-party due diligence platform (LSEG World-Check), including user access, licensing, renewals, and vendor coordination. Conduct due diligence reviews on prospective clients, vendors, partners, board candidates, and other third parties. Coordinate enhanced due diligence investigations with external providers and communicate findings to stakeholders. Maintain due diligence documentation and support continuous improvement of screening processes.

Ethics Hotline Administration

Serve as the primary coordinator for the company's ethics reporting system (Ethico). Review and triage new reports while maintaining confidentiality and appropriate escalation. Coordinate case assignments and maintain accurate case documentation. Update reporters through the hotline platform and assist with timely case closure. Manage vendor relationship activities, including contracts, annual renewals, invoicing, and system administration.

Corporate Governance & Statutory Compliance

Manage and maintain global corporate records, minute books, and entity management systems. Coordinate and oversee domestic and international statutory filings, annual reports, and director/officer updates. Support entity formations, dissolutions, restructurings, and intercompany governance matters. Partner with outside counsel and internal stakeholders to ensure timely and accurate compliance with corporate requirements. Track and maintain corporate calendars to ensure filing deadlines are met. Assist with drafting and/or reviewing board resolutions, consents, and corporate documentation.

Compliance Documentation & SharePoint Administration

Support administration of the Office of General Counsel SharePoint site and related compliance resources. Maintain compliance policies, revision histories, and document repositories. Coordinate policy publication through the Global Policy Portal. Manage access requests and ensure documentation remains current and organized. Assist in maintaining FARA resources, forms, training materials, and internal collaboration sites. Partner with IT on SharePoint permissions, ownership, and administrative functions.

Project Management & Program Support

Lead and manage cross‑functional legal and compliance projects, including corporate clean‑up initiatives, governance modernization, regulatory reporting workflows, and other special projects. Manage project timelines, trackers, reporting dashboards, and compliance metrics. Support compliance training materials, guidance documents, policy rollouts, and internal compliance and governance communications. Support audits, internal reviews, and compliance reviews. Identify and drive process improvements to enhance efficiency, documentation, risk mitigation, and administrative effectiveness. Partner with Legal, Finance, Tax, HR, client account teams, and regional business leaders. Serve as a trusted operational partner to attorneys and compliance leadership and perform other compliance‑related responsibilities and ad‑hoc tasks as needed.

Basic Qualifications

Bachelor's degree in Business, Legal Studies, Public Administration, Political Science, Compliance, or a related field, or equivalent professional experience. 5-10 years of experience in compliance, legal operations, risk management, ethics, or a related function.

Preferred Qualifications

• Experience administering third‑party due diligence platforms (such as LSEG World‑Check or similar).
• Significant knowledge about various compliance topics such as anti‑bribery and corruption, anti‑money laundering, economic sanctions, trade controls and anti‑boycott laws as well as familiarity with the Foreign Agents Registration Act (FARA) requirements.
• Demonstrated expertise in global corporate records management and statutory filings.
• Experience with regulatory filings at the Federal and/or State level or willingness to be trained on them.
• Experience managing ethics hotline or case management systems.
• Experience working with multinational organizations or global compliance programs.
• Strong project management skills with the ability to manage multiple deadlines across jurisdictions.
• Notary Public (or willingness to become a Notary upon hire).
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience using AI productivity tools such as ChatGPT and Microsoft Copilot to enhance workflow efficiency.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong analytical, judgment, and problem‑solving abilities with an emphasis on being practical.
• Proven ability to work independently while thriving in a collaborative, team‑oriented environment.
• Ability to manage multiple and shifting priorities while maintaining confidentiality.
• High degree of professionalism, discretion, and integrity.

Key Competencies

• Integrity, confidentiality, discretion, and sound judgment
• Attention to detail and organization
• Project coordination and relationship management
• Analytical thinking and practical problem‑solving
• Team‑oriented, collaborative, and customer service mindset
• Curious, proactive, and solutions‑driven approach
• Ability to maintain productivity while managing shifting priorities
• Initiative and commitment to operational excellence and continuous improvement

$75,000 - $120,000 a year #LI-JLF

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue‑based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region‑specific benefits.

DJEH offers a wide range of benefits: medical and dental insurance, vision, 401K, life insurance, disability insurance, paid time off, travel assistance and wellness programming.

DJEH is proud to be an equal opportunity employer and believes in diversity, equity, and inclusion. We seek applications from all qualified candidates without regard to race, color, gender, sex, age, religion, physical or mental disability, military and veteran status, or any other basis protected by federal, state or local law. If you require a reasonable accommodation in any part of the employment process, please let us know.

It started with one man’s passion to make an impact through stories… 70 years later, we are the world’s largest communications firm, which fosters an environment where people feel empowered to take the kind of bold action that makes careers, reshapes industries, and creates the unexpected.

We are one global team, over 6,000 strong across 60 offices, grounded by our shared values. We promise an experience where our employees see that boldness is possibility, empathy is progress, and curiosity is momentum.

Since Dan Edelman founded the firm in 1952, we have remained an independent, family‑run business, and our culture is one that brings understanding, collaboration, and respect to our work and to each other. Diversity, equity, inclusion, and belonging (DEIB) transform our colleagues, our clients, and our communities, and propel us forward as a company.

At Edelman, we are in relentless pursuit of a fair and inspiring workplace that is respectful to all, reflects and represents the world in which we live, and fosters trust and collaboration.

Each day and on each project, we strive to ensure that our colleagues feel a sense of true inclusion and belonging and can bring their best to their work— taking action and shaping impactful moments and movements within our company, on behalf of our clients, and within communities around the globe.

The relentless pursuit of excellence The freedom to be constantly curious The courage to do the right thing The commitment to positively impact society.

We grow our people We invite and celebrate differences Our reputation is our brand We’re global, yet local We offer more than just a career – we offer a place to grow, make a meaningful impact, and help drive change alongside some of the brightest minds in the industry.

Our culture is built on trust, innovation, and inclusivity, where unique perspectives are not only welcomed, but celebrated. At Edelman, your ambitions are supported, your voice matters and your work contributes to shaping the future of communications and clients’ business.