Corporate Front Desk Administrator

FC Industries, Inc.; Dayton, Northern (OH, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Family/team culture

401k with company matching

Tuition reimbursement

Attendance bonuses

Medical/dental/vision insurance

Life insurance

PTO and paid holidays

Weekly pay

On-site cafe

YMCA discount

Partner discounts

Job summary

FC Industries, Inc. is seeking a Corporate Front Desk Administrator to welcome visitors, field calls, and handle mail and AP tasks in a collaborative setting. You will coordinate with vendors, manage ERP records, and support office operations while contributing to a welcoming, professional culture.

The role requires strong communication, organization, and multitasking skills, plus familiarity with Microsoft Office and ERP systems; onsite work with opportunities for growth and staff development.

Qualifications

• Proficiency with standard office software (Word, Excel, Outlook, Teams, SharePoint, Acrobat).
• Strong typing skills with accuracy and attention to detail.
• Professional communication and the ability to interact with employees, visitors, vendors, and customers.
• Excellent organizational skills and ability to multitask effectively.
• Knowledge of ERP systems (Epicor and Sage) is a plus.

Responsibilities

• Greet visitors and act as the professional face of FC Industries.
• Answer and route incoming calls promptly and professionally.
• Receive, sort, and distribute daily mail and packages.
• Maintain accounts payable inbox and input invoices in AP system.
• Communicate with suppliers regarding missing or past-due invoices.
• Assist with ERP data maintenance for customers and suppliers.
• Order office supplies and maintain equipment and uniforms.
• Manage certificates of liability insurance and vehicle usage logs.
• Maintain the visitor log and support emergency procedures.
• Assist with travel arrangements and perform other duties as assigned.

Skills

Office software proficiency

Typing skills

Professional communication

Organization & multitasking

Customer & vendor coordination

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

SharePoint

Adobe Acrobat

Epicor

Sage ERP

Job description

Description

Join a company where people, teamwork, and a strong culture are at the heart of everything we do.

At FC Industries, we’re proud to be a family-owned, second-generation manufacturing company with a long history of innovation, growth, and investment in our people. From aerospace and defense to automotive and construction, our teams build products that make an impact across industries—and we believe our success starts with the people who make it happen every day.

As the Corporate Front Desk Administrator, you’ll play an important role in representing that culture. You’ll be the first face and voice of FC Industries for many of our visitors, customers, vendors, and partners. We’re looking for someone who is friendly, professional, energetic, and genuinely enjoys making people feel welcome. You will support front desk operations, office coordination, accounting administration, vendor and customer documentation, and general corporate office needs.

Benefits

• Family/team culture that values communication and growth
• Heating and Air Conditioning in the whole building, including the shop
• 401k with company matching
• Development and apprenticeship programs
• Attendance Bonus and profit sharing
• Medical, dental, and vision insurance
• Life insurance/ paid by the company
• Immediate PTO and paid holidays
• Weekly pay checks
• Collaborative, inclusive environment
• Pay for school with 100% tuition reimbursement (books included!)
• On-site perks: café/convenience store, wellness coaching, and YMCA discount
• Other Corporate partner discounts through Verizon, Chrysler, GM, and more!
• Fun company culture: giveaways, drawings, picnics, parties, and employee appreciation events

What You’ll Do

• Serve as the professional face of FC Industries by greeting visitors, customers, applicants, vendors, and other guests in a courteous and welcoming manner.
• Answer incoming phone calls promptly, professionally, and in a friendly manner.
• Receive, sort, and distribute daily mail and packages.
• Maintain the accounts payable email inbox by inputting and indexing daily invoices in the AP automation and document retrieval system.
• Communicate with suppliers regarding missing, incomplete, or past-due invoices.
• Assist Accounting with maintaining customer and supplier records in the ERP system.
• Order and maintain office supplies, name plates, printer ink cartridges, and employee uniforms.
• Maintain certificates of liability insurance for vendors, customers, and contractors.
• Manage company vehicle usage and maintain the list of approved drivers.
• Maintain the visitor log.
• Support current practices for emergency procedures and assist with maintaining related information.
• Assist with travel arrangements for the corporate office as needed.
• Perform other duties as assigned.

Requirements

Qualifications and Competencies

• Proficiency with Microsoft Word, Excel, Outlook, Teams, SharePoint, Adobe Acrobat, and related office software.
• Strong typing skills with attention to accuracy and detail.
• Ability to operate standard office equipment, including computers, copiers, and phones.
• Ability to read, write, and comprehend written and oral instructions.
• Professional communication skills and the ability to interact effectively with employees, visitors, customers, applicants, vendors, and suppliers.
• Strong organizational skills and the ability to manage multiple administrative tasks in a timely manner.
• Knowledge of Epicor and Sage ERP systems is a plus.

Physical Requirements

• Ability to sit for extended periods of time.
• Ability to walk throughout the building to deliver mail and perform related office support tasks.

The ideal candidate is someone who genuinely enjoys helping people, takes pride in being dependable and professional, and wants to be part of a team that takes pride in what we do. If you’re energetic, adaptable, and excited to be the person who helps make every visitor’s first experience with FC Industries a great one, we’d love to meet you!