Corporate Front Desk Administrator

fc industrie; Dayton (OH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401k with company matching

Medical, dental, and vision insurance

Life insurance

Paid time off

Weekly pay

Tuition reimbursement

Job summary

FC Industries in Dayton, OH is seeking a Corporate Front Desk Administrator to greet visitors, answer calls, and support front desk operations. You will be the first face of the company for customers, vendors, and guests, handling mail, invoices, and general office needs with professionalism and warmth.

Ideal candidates bring proficiency in Office apps, familiarity with ERP systems like Epicor or Sage a plus, strong organization, and excellent communication.

Qualifications

• Proficiency with Word, Excel, Outlook, and related office software.
• Strong typing skills with accuracy and attention to detail.
• Ability to operate standard office equipment and read instructions.

Responsibilities

• Serve as the professional face of FC Industries by greeting visitors, customers, applicants, vendors, and other guests in a courteous and welcoming manner.
• Answer incoming phone calls promptly, professionally, and in a friendly manner.
• Receive, sort, and distribute daily mail and packages.
• Maintain the accounts payable email inbox by inputting and indexing daily invoices in the AP automation and document retrieval system.
• Communicate with suppliers regarding missing, incomplete, or past-due invoices.
• Assist Accounting with maintaining customer and supplier records in the ERP system.
• Order and maintain office supplies, name plates, printer ink cartridges, and employee uniforms.
• Maintain certificates of liability insurance for vendors, customers, and contractors.
• Manage company vehicle usage and maintain the list of approved drivers.
• Maintain the visitor log.
• Support current practices for emergency procedures and assist with maintaining related information.
• Assist with travel arrangements for the corporate office as needed.
• Perform other duties as assigned.

Skills

Microsoft Office Suite

Professional communication

Organizational skills

Customer service

Multitasking

Typing accuracy

ERP familiarity

Education

High school diploma or equivalent

Tools

Epicor ERP

Sage ERP

Job description

Description

Join a company where people, teamwork, and a strong culture are at the heart of everything we do.

At FC Industries, we’re proud to be a family-owned, second-generation manufacturing company with a long history of innovation, growth, and investment in our people. From aerospace and defense to automotive and construction, our teams build products that make an impact across industries—and we believe our success starts with the people who make it happen every day.

As the Corporate Front Desk Administrator, you’ll play an important role in representing that culture. You’ll be the first face and voice of FC Industries for many of our visitors, customers, vendors, and partners. We’re looking for someone who is friendly, professional, energetic, and genuinely enjoys making people feel welcome. You will support front desk operations, office coordination, accounting administration, vendor and customer documentation, and general corporate office needs.

Benefits

• Family/team culture that values communication and growth
• Heating and Air Conditioning in the whole building, including the shop
• 401k with company matching
• Development and apprenticeship programs
• Attendance Bonus and profit sharing
• Medical, dental, and vision insurance
• Life insurance/ paid by the company
• Immediate PTO and paid holidays
• Weekly pay checks
• Collaborative, inclusive environment
• Pay for school with 100% tuition reimbursement (books included!)
• On-site perks: café/convenience store, wellness coaching, and YMCA discount
• Other Corporate partner discounts through Verizon, Chrysler, GM, and more!
• Fun company culture: giveaways, drawings, picnics, parties, and employee appreciation events

What You’ll Do

• Serve as the professional face of FC Industries by greeting visitors, customers, applicants, vendors, and other guests in a courteous and welcoming manner.
• Answer incoming phone calls promptly, professionally, and in a friendly manner.
• Receive, sort, and distribute daily mail and packages.
• Maintain the accounts payable email inbox by inputting and indexing daily invoices in the AP automation and document retrieval system.
• Communicate with suppliers regarding missing, incomplete, or past-due invoices.
• Assist Accounting with maintaining customer and supplier records in the ERP system.
• Order and maintain office supplies, name plates, printer ink cartridges, and employee uniforms.
• Maintain certificates of liability insurance for vendors, customers, and contractors.
• Manage company vehicle usage and maintain the list of approved drivers.
• Maintain the visitor log.
• Support current practices for emergency procedures and assist with maintaining related information.
• Assist with travel arrangements for the corporate office as needed.
• Perform other duties as assigned.

Requirements

Qualifications and Competencies

• Proficiency with Microsoft Word, Excel, Outlook, Teams, SharePoint, Adobe Acrobat, and related office software.
• Strong typing skills with attention to accuracy and detail.
• Ability to operate standard office equipment, including computers, copiers, and phones.
• Ability to read, write, and comprehend written and oral instructions.
• Professional communication skills and the ability to interact effectively with employees, visitors, customers, applicants, vendors, and suppliers.
• Strong organizational skills and the ability to manage multiple administrative tasks in a timely manner.
• Knowledge of Epicor and Sage ERP systems is a plus.

Physical Requirements

• Ability to sit for extended periods of time.
• Ability to walk throughout the building to deliver mail and perform related office support tasks.

The ideal candidate is someone who genuinely enjoys helping people, takes pride in being dependable and professional, and wants to be part of a team that takes pride in what we do. If you’re energetic, adaptable, and excited to be the person who helps make every visitor’s first experience with FC Industries a great one, we’d love to meet you!