Corporate Events & Meetings Coordinator

guestservices; Washington (District of Columbia); On-site; USD 59,000 - 72,000; Full time

Job summary

Guest Services, Inc. seeks a Conference and Events Coordinator to manage on-site firm events, block room arrangements, meetings and catering. The role balances client desires with property needs and delivers high guest service.

The candidate should have 5 years in event planning, strong communication, and proficiency in MS Office; familiarity with iPublish and Cvent is a plus. This is a full-time, on-site position based in Washington, DC.

Qualifications

• 5 years of experience in event planning.
• Law firm experience in marketing, operations, or events preferred.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Office; familiarity with event tech (iPublish, Cvent).
• College degree preferred.

Responsibilities

• Coordinate catering, entertainment, décor elements, AV, invitations.
• Collect and manage event RSVPs, agendas, and F&B data.
• Develop themes and visual elements for events.
• Research venues and conduct site visits with guests.
• Provide on-site assistance at events.
• Produce reports related to venues and planning.
• Create event materials (nametags, menus, etc.).
• Manage invitation lists and electronic invites.
• Communicate with lawyers, clients, and staff on coordination.
• Maintain event budgets and finances.
• Design floorplans and seating arrangements.
• Build and maintain vendor relationships.
• Process and record invoices for payment.
• Assist with external events when needed.
• Stay current with event industry trends.
• Establish and maintain vendor relationships.

Skills

Customer service

Communication

MS Office

Event tech

Education

College degree

Tools

iPublish

Cvent

Job description

Guest Services, Inc. seeks a Conference and Events Coordinator to manage on-site firm events, block room arrangements, meetings and catering. The role balances client desires with property needs and delivers high guest service.

The candidate should have 5 years in event planning, strong communication, and proficiency in MS Office; familiarity with iPublish and Cvent is a plus. This is a full-time, on-site position based in Washington, DC.