Corporate Admin & Office Operations Lead

Petro Papa; Dallas (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Paid Time-Off

401(k) Retirement Plan with match

Educational Reimbursement

Parental Bonding Time

Employee Discounts

Job summary

HF Sinclair in Dallas, TX seeks a Corporate Administrative Coordinator to provide comprehensive administrative and office coordination support. You will manage meetings, travel, mail, supplies, and reporting while acting as a liaison between staff, vendors, and leadership.

Strong customer service and organizational skills are essential. The role requires at least 2 years of office experience, a high school diploma (associate degree preferred), and proficiency in Microsoft Office.

Qualifications

• Minimum 2 years of on-the-job experience required.
• High School Diploma or equivalent required.
• Associate's degree preferred.
• Proficiency in Microsoft Office Suite essential.

Responsibilities

• Prepares and distributes complex correspondence, reports, studies, forms, invoices, and documents.
• Performs daily office support tasks (faxes, copying, filing, labeling, typing, travel arrangements).
• Processes all department mail and courier activities (incoming/outgoing).
• Schedules meetings and conference rooms, including meal coordination and attendee support.
• Coordinates, orders and manages office supplies and reconciles invoices and deliveries.
• Compiles data and prepares reports as requested.
• Acts as liaison between employees, vendors, facilities, and leadership.
• Edits presentations such as brochures, newsletters, forms, manuals, reports and charts.
• Responds to complex inquiries concerning the company or department and screens calls for management.
• Prepares, interprets and distributes information.
• Backups for other administrative staff.
• Participates in budget development and expense processing.

Skills

Organizational skills

Communication skills

Time management

Customer service mindset

Independent work

Team collaboration

Education

High School Diploma or equivalent

Associate's degree

Tools

Microsoft Office Suite

Job description

HF Sinclair in Dallas, TX seeks a Corporate Administrative Coordinator to provide comprehensive administrative and office coordination support. You will manage meetings, travel, mail, supplies, and reporting while acting as a liaison between staff, vendors, and leadership.

Strong customer service and organizational skills are essential. The role requires at least 2 years of office experience, a high school diploma (associate degree preferred), and proficiency in Microsoft Office.