Copy Of Secretary to Associate Principals

Abilene ISD; United States; On-site; USD 21,000 - 30,000; Full time

Job summary

Abilene ISD is seeking a Secretary to Associate Principals at Cooper High School. The role provides clerical support to 4–5 associate principals and contributes to a well-run office. Responsibilities include handling calls, messages, visitor coordination, and submitting paperwork to payroll and other departments.

The position requires a high school diploma, strong communication, organizational skills, and the ability to work under pressure. Prior school district experience is preferred.

Qualifications

• Must have excellent communication skills.
• Must be able to work in a fast-paced environment.
• Must maintain confidentiality and professional appearance.
• Must be punctual and patient.

Responsibilities

• Handle correspondence, reports, memos for 4–5 associate principals.
• Manage substitutes paperwork and campus coverage.
• Answer multiline phone and take messages.
• Enter forms and distribute to appropriate staff (ISS, RAC).
• Support clerical tasks to keep a well-run office.

Skills

Communication skills

Organization

Multitasking

Professional demeanor

Education

High School Diploma or equivalency

Tools

Computer proficiency

Multiline phone system

Job description

Copy Of Secretary to Associate Principals JobID: 2094

• Date Posted: 11/3/2026
• Location: Cooper High School
• Date Available: 01/04/2027

Primary Purpose

Under moderate supervision organize and manage the routine work activities of Associate Principals and provide clerical services to professional staff and contributes significantly to student success. Work with 4 or 5 associate principals completing any tasks requested by them and assist in maintaining a positive and productive atmosphere for a well-run office.

Qualifications

Personal Qualifications

• Must be honest, dependable, of good moral character, self-starter, require little or no supervision, trustworthy and responsible.
• Must present a professional appearance.
• Must be able to maintain confidentially.
• Must be able to work in fast-paced, stressful environment.
• Must possess excellent communication skills.
• Must be a good listener.
• Must be a people person.
• Must be punctual, have positive attitude and lots of patience.

Professional Qualifications

Education/Certification: High School Diploma or equivalency

Special Knowledge/Skills: Secretarial, accounting, telephone etiquette, computer knowledge, good organizational skills, ability to work with frequent interruptions, loyalty and dependability, be flexible, work with all types of students and people.

Experience: 2 – 5 years prior school district administration experience.

Performance Responsibilities and Duties

• Correspondence, reports, memos, and etc. for 4 or 5 associate principals.
• Helping with the Faculty Parking.
• Answering multiline phone.
• Taking messages.
• Handle the substitutes for entire campus and handle the paperwork for the substitutes and employees.
• Call SubFinder with the absences.
• Make sure that all classes are covered when there are not enough substitutes.
• Have Substitute phone at home for teachers to call to report an absence any time day or night.
• Get the necessary substitute paperwork to Payroll in a timely manner.
• Handle the Leave of Absences and returns for all campus employees.
• Handle paperwork for Workman's Comp cases.
• Enter in the computer the ISS and RAC forms and distribute to the teachers. Upon return of these forms & work from the teachers, send to ISS and RAC.
• Measure for letter jackets and complete necessary form.
• Step in for the principal's secretary when she is out.

Supervisory Responsibilities

Supervise and evaluate the work of the substitutes

Mental Demands/Physical Demands

Tools & Equipment

Computer, printer, typewriter, copier, fax machine, calculator, multiline phone system, laminator, and radio communications equipment.

Mental Demands

Maintain emotional control under stress. Work with frequent interruptions.

Physical Demands

• Lifting from 15 to 45 pounds
• Carrying from 15 to 45 pounds
• Standing
• Walking over the campus
• Stooping
• Kneeling
• Repetitive hand motions
• Hearing
• Speaking clearly

Environmental Factors

Exposure to noise and communicable diseases

Wage/Hour Status

Non-Exempt

Pay Grade

Clerical-Paraprofessional -5

The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.

The foregoing statements describe the general role and responsibilities assigned to this job. I understand this is not an exhaustive list of all responsibilities and duties that may be assigned; other duties may be assigned as needed.