Coordinator, Special Events

Columbus Crew; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Columbus Crew is seeking a Special Events Coordinator to serve as the day-of-event manager for events across ScottsMiracle-Gro Field, Historic Crew Stadium, and the OhioHealth Performance Center in Columbus, OH.

The role collaborates with Private Event Sales, Stadium Operations, and other internal teams to ensure flawless event execution, vendor coordination, and accurate staffing. Flexibility for evenings, weekends, and holidays is required.

Qualifications

• Must be able to manage day-of-event operations across multiple venues.
• Coordination with Private Event Sales, Stadium Operations and other internal departments.
• Proficient in event planning software and scheduling tools.

Responsibilities

• Serve as the manager on duty for assigned special events at ScottsMiracle-Gro Field, Historic Crew Stadium, and the OhioHealth Performance Center.
• Work with internal teams throughout the event planning process to ensure timely execution.
• Coordinate with outside vendors to meet client timelines.
• Create detailed event briefs including outlines, staffing needs, and event details.
• Attend client walkthroughs and department/staff meetings as needed.
• Develop strong knowledge of all event spaces and operations.
• Meet regularly with Special Events Manager & Director of Event Operations to discuss logistics.
• Provide support for Major Events as needed.

Skills

Event coordination

Microsoft 365

Detail oriented

Team player

Strong work ethic

Flexible schedule

Vendor coordination

Education

High school diploma or GED

Tools

Microsoft 365 Suite

Job description

Description

The Columbus Crew are seeking a Special Events Coordinator who can provide exceptional service and serve as the day-of-event manager for special events across Columbus Crew facilities.

Essential Duties and Responsibilities

• Serve as the manager on duty for assigned special events at ScottsMiracle-Gro Field, Historic Crew Stadium, and the OhioHealth Performance Center.
• Work closely with Private Event Sales, Stadium Operations, and other internal departments throughout the event planning process.
• Communicate with outside vendors to ensure client timelines are met
• Create detailed event briefs that include event outlines, staffing needs, and other event details.
• Participate in both internal and external meetings, such as client walkthroughs, department meetings, staff meetings, etc.
• Acquire strong knowledge of all event spaces and operations at ScottsMiracle-Gro Field, Historic Crew Stadium, and OhioHealth Performance Center.
• Become proficient in the organization's scheduling and event planning software
• Meet regularly with Special Events Manager & Director of Event Operations to discuss event logistics and needs.
• Provide support for Major Events as needed.
• Other duties as assigned.

Required Skills and Experience

• Minimum high school diploma or GED required
• 1 to 2 years of event or hospitality experience preferred.
• Must be proficient in Microsoft 365 Suite.
• Ability to lift 50 pounds.
• Detail oriented with the ability to focus on multiple projects simultaneously.
• Must have a strong work ethic, positive attitude, and be a team player.
• Can be trusted with confidential organization and client information.
• Ability to work flexible hours, including evenings, weekends, holidays and non-traditional hours.