Event Coordinator

Kansas City Chiefs; Kansas City (MO); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

Kansas City Chiefs are seeking an organized, service-focused Event Coordinator to support planning and execution of corporate, internal, and special events at Arrowhead Stadium.

You will be the primary client contact, coordinating with internal departments and external partners from planning through execution, ensuring timelines, setups, and venue standards are met in a fast-paced environment.

Qualifications

• Bachelor’s degree in event management, hospitality, business, communications, sports management, or related field or equivalent experience.
• Two or more years in venue management, event planning, hospitality, or related field.
• Strong organizational, communication, customer service, and problem-solving skills.
• Role requires managing multiple events and priorities with attention to detail.
• Proficiency with Microsoft Office applications.
• Experience with AutoCAD or event management software is preferred.
• Ability to build relationships with clients, colleagues, vendors and partners.
• Willingness to work flexible hours including evenings, weekends, holidays and extended event hours.
• Experience in stadium/arena/convention center or similar venue.
• Familiarity with event production, A/V systems, room setups, and event financial reconciliation.

Responsabilités

• Plan, coordinate, and execute assigned corporate, internal, and special events.
• Serve as primary contact for clients throughout the event planning process.
• Conduct planning meetings and site visits to identify event needs and timelines.
• Develop and distribute event plans, diagrams, timelines, setup instructions, and other docs.
• Coordinate requirements with operations, engineering, security, food & beverage, parking, A/V, IT, and staff.
• Communicate updates to clients, internal teams, and service partners.
• Provide on-site event management and troubleshoot issues during events.
• Assist with event billing, expense tracking, and reconciliation.
• Support Chiefs game days, concerts, and other major stadium events.

Connaissances

Event planning

Communication

Customer service

Multitasking

Microsoft Office

Problem-solving

Formation

Bachelor’s degree or equivalent

Outils

AutoCAD

Event management software

Description du poste

Position Profile: Event Coordinator

Department: Corporate Events

Reports to: Director of Event Management

Status: Full-Time, Non-Exempt

Supervises: None

JOB SUMMARY:

Arrowhead Events is seeking a highly organized, service-focused Event Coordinator to support the planning and execution of corporate, internal, and special events at Arrowhead Stadium.

This position serves as a primary point of contact for assigned clients and works closely with internal departments and external partners to coordinate event details from planning through execution. The ideal candidate is a strong communicator who thrives in a fast-paced environment, manages multiple priorities effectively, and is committed to delivering exceptional event experiences.

This position offers the opportunity to help create exceptional experiences in one of the most recognized sports and entertainment venues in the country. You will work alongside experienced venue professionals and contribute to a wide variety of corporate events, community programs, live entertainment, sporting events, and major stadium experiences.

ESSENTIAL ACCOUNTABILITIES:

• Plan, coordinate, and execute assigned corporate, internal, and special events.
• Serve as a primary contact for clients throughout the event‑planning process.
• Conduct planning meetings and site visits to identify event needs, timelines, room setups, and operational requirements.
• Develop and distribute event plans, diagrams, timelines, setup instructions, and other event documentation.
• Coordinate event requirements with departments including operations, engineering, housekeeping, security, food and beverage, parking, audio/visual, IT, and event staffing.
• Communicate event updates and changes to clients, internal teams, and service partners.
• Provide on-site event management, troubleshoot issues, and ensure events are executed according to approved plans and venue standards.
• Assist with event billing, expense tracking, and financial reconciliation.
• Support Chiefs game days, concerts, soccer matches, festivals, and other major stadium events as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in event management, hospitality, business, communications, sports management, or a related field, or equivalent relevant experience.
• Two or more years of experience in venue management, event planning, hospitality, venue operations, or a related field.
• Strong organizational, communication, customer service, and problem‑solving skills.
• Ability to manage multiple events and priorities simultaneously with strong attention to detail.
• Proficiency with Microsoft Office applications.
• Experience with AutoCAD, event management software, preferred.
• Ability to build strong professional relationships with clients, colleagues, vendors, and partners.
• Ability to work a flexible schedule, including evenings, weekends, holidays, and extended hours based on event needs.
• Experience in a stadium, arena, convention center, hotel, entertainment venue, or other public assembly facility.
• Familiarity with event production, audio/visual systems, room setups, and event financial reconciliation.

PHYSICAL REQUIREMENTS:

• Ability to perform routine office and computer-based work.
• Ability to walk throughout the stadium and surrounding event areas and stand for extended periods during events.