Coordinator, Shoot Production

NBCUniversal; New York (NY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid leave

Tuition reimbursement

Job summary

A leading media and entertainment company is seeking a Marketing Shoot Production Coordinator. This role involves managing calendars and vendor databases, providing support for various projects, and ensuring deadlines are met. Ideal candidates will have experience in the entertainment industry and strong organizational skills. This full-time position is hybrid, requiring at least three days a week in the office. Competitive benefits are offered.

Qualifications

• 1+ years of experience in the entertainment industry and/or post-production.
• Must be willing to work occasional longer hours on weeknights and some weekends.
• Familiarity with production equipment, camera systems, and lighting a plus.

Responsibilities

• Manage shoot calendar and vendor database.
• Provide operational and office support for team, including larger special projects.
• Draft, prepare, and proof correspondence, documents, and presentations.
• Track, file, and follow up on shoot and team invoices.

Skills

Entertainment industry experience

Communication skills

Organizational skills

Ability to work under pressure

Attention to detail

Tools

Slack

Airtable

Outlook

SharePoint

Excel

Word

PowerPoint

Job description

This range is provided by NBCUniversal. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000 – $65,000 per year

Company Overview

NBCUniversal is one of the world’s leading media and entertainment companies, creating and distributing content across film, television, streaming, and theme parks.

Job Title

Marketing Shoot Production Coordinator

Responsibilities

• Manage shoot calendar and vendor database
• Distribute weekly production status document on behalf of team
• Provide operational and office support for team, including larger special projects
• Draft, prepare, and proof correspondence, documents, and presentations
• Work with Operations, HR, and Finance to facilitate onboarding and ongoing administration of freelance vendors and contractors
• Track, file, and follow up on shoot and team invoices; assist with shoot budgets; and organize and submit department purchasing card expenses
• Coordinate IT and facilities services for team
• Coordinate and schedule internal and external meetings across the team
• Manage meeting agendas and notes
• Support administrative needs of the SVP of Marketing Production and VP, Shoot Production, including managing calendars
• Support producers on projects and assist in organization, completion & filing of paperwork
• Book and coordinate talent travel as required
• Assist in managing, maintaining, and tracking internal production equipment

Qualifications

• 1+ years of experience in the entertainment industry and/or post‑production
• Must be willing to work occasional longer hours on weeknights and some weekends
• Knowledge of tools: Slack, Airtable, Outlook, SharePoint, Excel, Word, PowerPoint

Desired Characteristics

• A self‑starter who can work well under pressure in a fast‑paced environment
• Passion for TV and production
• Ability to follow through on tight deadlines while managing multiple projects simultaneously
• Uncompromising attention to detail, well organized, and strong problem‑solving abilities
• Excellent communication skills, both written and oral
• Strong interpersonal skills with a team‑player attitude
• Production services experience a plus
• Familiarity with production equipment, camera systems, and lighting a plus

Additional Requirements

• This position is designated as hybrid, requiring a minimum of three days per week in the office. Beginning January 5, 2026, hybrid employees will be required to work from the office for a minimum of four days per week. The company reserves the right to change in‑office requirements at any time.

Benefits

This position is eligible for company‑sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Marketing

Additional Information

As part of our selection process, external candidates may be required to attend an in‑person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, nationality, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].