Coordinator, Program Management - (Pediatrics)

Baylor College of Medicine; Town of Texas (WI); On-site; USD 47,372 - 55,731; Full time

Job summary

Baylor College of Medicine is seeking a Coordinator, Program Management in Pediatrics to coordinate trainee activities tied to accreditation and program administration. You will support recruitment, manage scheduling and records, and assist with evaluations for trainees and faculty.

The role focuses on ensuring compliance with accreditation standards and smooth program operations, working onsite in Houston, TX, with a typical Monday–Friday schedule.

Qualifications

• High School diploma or GED is required.
• Two years of relevant experience required.
• ACGME certification as a program coordinator preferred.

Responsibilities

• Coordinates accreditation site visits and related documentation.
• Maintains web resources and submits reports for ACGME, ABIM, Baylor GME.
• Oversees GME Track, MedHub, ERAS, NRMP, and program reports.
• Maintains fellowship manuals and coordinates interview processes.
• Compiles in-training exam data and distributes reports.
• Manages fellow appointments and credentialing verification.
• Supports poster presentations and monitors trainee rotations.
• Assists with recruitment and coordinates educational activities.

Skills

Organizational skills

Attention to detail

Communication skills

Education

High School diploma or GED

Some college or coursework

Tools

MedHub

ERAS

NRMP

Job description

Job Title: Coordinator, Program Management - (Pediatrics)

Division: Pediatrics

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $47,372 - $55,731

FLSA Status: Nonexempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Coordinator, Program Management is responsible for coordinating trainee activities associated with the accreditation and administration of Baylor College of Medicine (BCM) Pediatric Allergy and Immunology Fellowship Program. This position supports the recruitment and selection of trainees and observers; manages scheduling, rotations, and program records; and assists in the coordination of evaluation processes for trainees and teaching faculty. The Coordinator provides administrative and operational support to academic program directors and serves as a resource for trainees and observers to ensure smooth program operations and compliance with institutional and accreditation standards.

Job Duties

• Manages and coordinates accreditation site visits.
• Maintains and updates web-based resources; and compiles and submits required reports for ACGME, ABIM, and Baylor GME.
• Maintains the GME Track and manages annual systems such as MedHub, oversees ERAS and NRMP sites, and prepares required reports.
• Maintains fellowship manuals (electronic and hard copy as required); facilitating EEO downloads; reviewing applications; screening candidates for interviews; coordinating interviews; and communicating with applicants.
• Compiles and submits in‑training exam data, proctoring examinations, and distributing exam reports.
• Manages fellow appointment processes and credentialing verification.
• Assists with poster presentation preparation.
• Monitors fellow compliance; and oversees the distribution and coordination of rotators and student rotators, including monitoring their educational experiences.
• Assists with fellowship recruitment and selection; serving as a liaison between GME, AIDP, and fellows; and coordinates educational activities such as weekly conferences, orientations, retreats, and joint program meetings.
• Performs other job‑related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Some college or equivalent management coursework.
• ACGME certification as a program coordinator.

Work Authorization Requirement

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 24983

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.