Coordinator, Program Management

Baylor College of Medicine; Houston (TX); On-site; USD 47,000 - 56,000; Full time

Job summary

Baylor College of Medicine in Houston, TX is seeking a Coordinator, Program Management to provide administrative support for educational programs within the Psychology Division at Texas Children’s Hospital.

The role requires strong Microsoft Office proficiency, attention to detail, and the ability to manage multiple programs and timelines in a fast-paced medical education environment.

Qualifications

• High School diploma or GED required.
• Two years of relevant experience.
• Experience with Microsoft Office, Teams, Forms, and Excel preferred.
• Some knowledge of higher education.

Responsibilities

• Assists training directors with activities to maintain accreditation.
• Maintains data collection to evaluate trainee competency and track activities.
• Supports training programs by managing calendars, coordinating meetings, and securing space.
• Assists with recruitment of matched trainees.
• Aids onboarding of new trainees (phones, computers, IS access, desks, supplies).
• Supports interview season preparation and operations for Sr. Coordinators.
• Tracks data for didactics, trainee competencies, and feedback data.
• Supports Psychology Practicum and CE program coordination.

Skills

Multitasking across programs

Coordination

Education

High School diploma or GED

Tools

Microsoft Office

Teams

Forms

Excel

Job description

Job Title: Coordinator, Program Management

Division: Pediatrics

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $47,372 - $55,731

FLSA Status: Nonexempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Coordinator, Program Management, will provide administrative support for educational programs administered through the Psychology Division on location at Texas Children’s Hospital in the Medical Center.

Educational Programs Include:

Psychology Doctoral Internship

Pediatric/Clinical Child Fellowship

Neuropsychology Fellowship

Doctoral Practicum/Externship

Continuing Education

Job Duties

• Assists training directors with all necessary activities in order to remain in good accreditation status.
• Maintains weekly/monthly data collection used to evaluate trainee competency as well as manage Microsoft Forms data used to track educational and training activities.
• Supports training programs as needed, including maintaining educational calendars, scheduling training-related meetings, and securing meeting space for training-related activities.
• Assists with the recruitment of matched trainees.
• Assists with onboarding incoming trainees; this may include setting up phones and computers, IS access requests, desk arrangements, and supply setup.
• Assists Sr. Coordinators with preparation and operations during interview season.
• Assists with data tracking for didactics, trainee competencies, and confidential feedback data between provider and trainee.
• Assists administrative efforts for Psychology Practicum (externs) program, including partnership with the Practicum training coordinator.
• Assists administrative efforts for Psychology’s CE program, including partnership with CE Program Leader.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Prior experience with Microsoft Office, including Teams, Forms, Excel is preferred.
• Ability to balance multiple programs at once during the busiest times during the year, which usually overlap.
• Some knowledge of Higher education.

Work Authorization Requirement:

This position is not eligible for visa sponsorship.Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.