Coordinator, Professional Development - CLE

Davis Polk & Wardwell; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Davis Polk & Wardwell LLP in New York seeks a Coordinator, Professional Development CLE to provide operational support to the CLE team and assist with the firm's CLE compliance needs. This role is integral to supporting compliance efforts and the successful delivery of internal and client-facing training programs.

Responsibilities include maintaining the CLE requirements knowledge base (NY and CA focus), preparing accreditation filings, coordinating in-house, vendor, and online CLE programs,

Qualifications

• Familiarity with national CLE rules and regulations; experience with New York and California CLE requirements strongly preferred.
• Comfort working with databases and tracking systems; experience with CE Manager, viLMS+CLE or similar systems is strongly preferred.
• Client service-oriented with strong responsiveness and independent problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated organizational skills and ability to manage multiple deadlines in a fast-paced environment.
• Strong judgment, discretion, and follow-through.
• Strong attention to detail.
• Ability to proofread documents for typographical, spelling, grammatical, and formatting errors.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe.

Responsibilities

• Develop and maintain knowledge base of state CLE requirements (NY/CA) and act as a resource to attorneys, clients, and staff.
• Understand and interpret CLE requirements and apply for credit in jurisdictions where the firm is an accredited provider.
• Draft communications to attorneys on rules, CLE course credit awards, updates, deadlines, and compliance status.
• Respond to attorney and staff questions regarding CLE compliance and CLE credit.
• Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed.
• Prepare and submit year-end reports, accreditation renewal applications, and other mandatory CLE reports.
• Apply for individual program accreditation and/or attorney CLE credit in non-accredited jurisdictions.
• Support administering in-house, vendor, and online CLE offerings.
• Learn CLE program procedures for in-house and client programs.
• Coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other paperwork for in-person and virtual programs.
• Enter firm-sponsored CLE programs into the CLE tracking database.
• Regularly compile feedback from the tracking database and distribute to program presenters.
• Assist in maintaining online CLE records for attorneys and updating attendance and certificates.
• Update CLE tracking records for internal and external programs and track state accreditation where needed.
• Enter new attorneys into CE Manager and remove departing attorneys to maintain accurate records.
• Assist with CLE-related aspects of departure packages, including compiling compliance records.

Skills

Attention to detail

Communication skills

Client service orientation

Independent problem-solving

Time management

Tools

CE Manager

viLMS+CLE

Microsoft Word

Excel

PowerPoint

Outlook

InterAction

Zoom

Adobe

Job description

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com .

Position summary

The Coordinator, Professional Development CLE provides operational support to the Professional Development CLE team and assists with the firm's CLE compliance needs. This role is integral to supporting the firm's CLE compliance efforts and the successful delivery of internal and client-facing training programs.

Essential duties and responsibilities

Typical responsibilities include, but are not limited to, the following:

Firmwide CLE Resource

• Develop and maintain knowledge base of all relevant state mandatory CLE requirements (primarily New York and California) and act as a resource to attorneys, clients, and staff.
• Understand and interpret CLE requirements, including rule updates or changes, in jurisdictions in which the firm is an accredited provider.
• Answer questions on an as-needed basis regarding CLE requirements of states other than those in which the firm is an accredited provider and, upon request, apply for credit in these jurisdictions.
• Draft communications to attorneys on rules, CLE course credit awards, updates on regulations, upcoming programs, deadlines, compliance status, etc.
• Respond to attorney and staff questions regarding CLE compliance and offering CLE credit.

CLE accreditation and reporting

• Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed.
• Prepare and submit year-end reports, accredited provider renewal applications, and other mandatory CLE reports to ensure the firm's accredited provider status in key jurisdictions.
• Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed.
• Apply for individual program accreditation and/or individual attorney CLE credit in jurisdictions in which the firm is not an accredited provider, as necessary, to provide maximum CLE credit for in-house and client programs.

Program coordination

• Support the team in administering the Firm's in-house, vendor, and online CLE offerings.
• Learn CLE program procedures for in-house and client programs.
• Coordinate with Professional Development and Business Development teams to coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other required paperwork for in‑person and virtual training programs.
• Enter firm-sponsored CLE programs into the Firm's CLE tracking database.
• Regularly compile feedback received through the Firm's CLE tracking database and distribute to program presenters.

Attorney records and tracking

• Assist in maintaining online CLE records for attorneys, including updating the Firm's CLE tracking database to reflect both attendance information for firm-sponsored programs and CLE certificates from outside programs attended by attorneys.

Team and Operational Support

• Monitor the CLE inbox and assist the team with tracking, responding to, and organizing incoming emails.
• Maintain CLE records for internal tracking and outside reporting purposes, including uploading and organizing CLE program materials, attendance records, and other information.
• Update internal CLE tracking records relating to both internal and external CLE programs, including tracking program status and state accreditation where needed.
• Enter new attorneys into CE Manager and remove departing attorneys from CE Manager in a timely manner to maintain accurate CLE records.
• Assist with CLE-related aspects of departure packages for departing attorneys, including compiling compliance records and supporting related documentation as needed.

Qualifications/position requirements

• Familiarity with national CLE rules and regulations and what is required to support attorneys with CLE-related matters; experience with NewYork and California CLE requirements strongly preferred.
• Comfort working with databases and tracking systems; experience with CE Manager, viLMS+CLE or similar systems is strongly preferred.
• Client service-oriented with strong responsiveness and independent problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated organizational skills and ability to manage multiple deadlines in a fast-paced environment.
• Strong judgment, discretion, and follow-through.
• Strong attention to detail.
• Ability to proofread documents for typographical, spelling, grammatical, and formatting errors.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adob