CLE & Professional Development Assistant

Davis Polk & Wardwell LLP; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Davis Polk & Wardwell LLP is seeking an Assistant, Professional Development - CLE to provide administrative support to the CLE team and support for the firm’s CLE compliance efforts and training programs.

The role includes calendar management, email tracking, and maintaining CLE records, as well as coordinating in-person and virtual training programs with attorneys and staff. A bachelor’s degree is required and 1+ years of related experience is preferred.

Qualifications

• Bachelor's degree required.
• 1+ years of administrative or professional services experience preferred.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated organizational skills and ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Manage calendars and coordinate meetings.
• Monitor the CLE inbox and assist with tracking, responding to, and organizing emails.
• Maintain CLE records for internal tracking and outside reporting purposes, including uploading and organizing CLE program materials and attendance records.
• Update internal CLE tracking records relating to both internal and external CLE programs, including tracking program status and state accreditation where needed.
• Enter new attorneys into CE Manager and remove departing attorneys from CE Manager in a timely manner to maintain accurate CLE records.
• Assist with CLE-related aspects of departure packages for departing attorneys, including compiling compliance records and supporting related documentation as needed.
• Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed.
• Assist with preparing and submitting year-end reports, accredited provider renewal applications, and other mandatory CLE reports to ensure status as an accredited provider.
• Assist with applying for individual program accreditation and/or individual attorney CLE credit in jurisdictions where the firm is not an accredited provider.

Skills

Client service

Communication

Organizational skills

Attention to detail

Discretion

Proofreading

Microsoft Office

Database experience

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

InterAction

Zoom

Adobe Acrobat

CE Manager

viLMS+CLE

Job description

Davis Polk & Wardwell LLP is seeking an Assistant, Professional Development - CLE to provide administrative support to the CLE team and support for the firm’s CLE compliance efforts and training programs.

The role includes calendar management, email tracking, and maintaining CLE records, as well as coordinating in-person and virtual training programs with attorneys and staff. A bachelor’s degree is required and 1+ years of related experience is preferred.