CLE Programs Coordinator – Professional Development

Davis Polk & Wardwell; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Davis Polk & Wardwell LLP in New York seeks a Coordinator, Professional Development CLE to provide operational support to the CLE team and assist with the firm's CLE compliance needs. This role is integral to supporting compliance efforts and the successful delivery of internal and client-facing training programs.

Responsibilities include maintaining the CLE requirements knowledge base (NY and CA focus), preparing accreditation filings, coordinating in-house, vendor, and online CLE programs,

Qualifications

• Familiarity with national CLE rules and regulations; experience with New York and California CLE requirements strongly preferred.
• Comfort working with databases and tracking systems; experience with CE Manager, viLMS+CLE or similar systems is strongly preferred.
• Client service-oriented with strong responsiveness and independent problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated organizational skills and ability to manage multiple deadlines in a fast-paced environment.
• Strong judgment, discretion, and follow-through.
• Strong attention to detail.
• Ability to proofread documents for typographical, spelling, grammatical, and formatting errors.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe.

Responsibilities

• Develop and maintain knowledge base of state CLE requirements (NY/CA) and act as a resource to attorneys, clients, and staff.
• Understand and interpret CLE requirements and apply for credit in jurisdictions where the firm is an accredited provider.
• Draft communications to attorneys on rules, CLE course credit awards, updates, deadlines, and compliance status.
• Respond to attorney and staff questions regarding CLE compliance and CLE credit.
• Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed.
• Prepare and submit year-end reports, accreditation renewal applications, and other mandatory CLE reports.
• Apply for individual program accreditation and/or attorney CLE credit in non-accredited jurisdictions.
• Support administering in-house, vendor, and online CLE offerings.
• Learn CLE program procedures for in-house and client programs.
• Coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other paperwork for in-person and virtual programs.
• Enter firm-sponsored CLE programs into the CLE tracking database.
• Regularly compile feedback from the tracking database and distribute to program presenters.
• Assist in maintaining online CLE records for attorneys and updating attendance and certificates.
• Update CLE tracking records for internal and external programs and track state accreditation where needed.
• Enter new attorneys into CE Manager and remove departing attorneys to maintain accurate records.
• Assist with CLE-related aspects of departure packages, including compiling compliance records.

Skills

Attention to detail

Communication skills

Client service orientation

Independent problem-solving

Time management

Tools

CE Manager

viLMS+CLE

Microsoft Word

Excel

PowerPoint

Outlook

InterAction

Zoom

Adobe

Job description

Davis Polk & Wardwell LLP in New York seeks a Coordinator, Professional Development CLE to provide operational support to the CLE team and assist with the firm's CLE compliance needs. This role is integral to supporting compliance efforts and the successful delivery of internal and client-facing training programs.

Responsibilities include maintaining the CLE requirements knowledge base (NY and CA focus), preparing accreditation filings, coordinating in-house, vendor, and online CLE programs,