Coordinator of Special Programs

Morris Heights Health Center Inc; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Morris Heights Health Center Inc is seeking a Coordinator of Special Programs to oversee designated initiatives, ensuring activities run efficiently, documentation is complete, and services align with policies and regulations.

You will collaborate across departments, healthcare providers, community partners, and external agencies to monitor progress, prepare reports, and support leadership with program reviews.

Qualifications

• Bachelor's degree in healthcare administration, public health, business administration, human services, or related field.
• Relevant experience in program coordination or healthcare administration.
• Strong organizational and communication abilities.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Coordinate daily operations and administrative functions of assigned special programs.
• Develop, implement, and monitor program activities, timelines, and work plans.
• Collaborate with department managers, healthcare providers, staff, and external organizations.
• Maintain accurate program records, reports, correspondence, and supporting documentation.
• Monitor program performance and prepare periodic reports and recommendations for management.
• Assist in developing program policies, procedures, guidelines, and operational protocols.
• Coordinate meetings, training sessions, workshops, and other program-related activities.
• Communicate program updates, requirements, and changes to stakeholders.
• Identify operational challenges and recommend improvements to enhance program effectiveness.

Skills

Organizational skills

Communication skills

Interpersonal skills

Problem-solving

Time management

Education

Bachelor's degree in healthcare administration, public health, business administration, human services, or related field

Tools

MS Office

Job description

The Coordinator of Special Programs is responsible for coordinating, implementing, and monitoring designated special programs and initiatives within the organization. This position ensures that program activities are conducted efficiently, administrative requirements are met, and services align with organizational policies, procedures, and applicable regulatory requirements.The Coordinator works collaboratively with internal departments, healthcare providers, community partners, and external agencies to support program objectives, maintain accurate documentation, monitor progress, and facilitate effective communication.Essential Duties and ResponsibilitiesCoordinate the daily operations and administrative functions of assigned special programs.Develop, implement, and monitor program activities, timelines, and work plans to ensure established objectives are met.Collaborate with department managers, healthcare providers, staff members, and external organizations to facilitate program implementation.Maintain accurate program records, reports, correspondence, and supporting documentation.Monitor program performance and prepare periodic reports, summaries, and recommendations for management.Assist in developing program policies, procedures, guidelines, and operational protocols.Coordinate meetings, training sessions, workshops, and other program-related activities.Communicate program updates, requirements, and changes to relevant stakeholders.Monitor program expenditures, resources, and administrative needs, as assigned.Identify operational challenges and recommend improvements to enhance program effectiveness.Assist with data collection, tracking, and analysis to evaluate program outcomes and identify areas for improvement.Ensure compliance with organizational policies, confidentiality requirements, and applicable laws and regulations.Coordinate with internal departments to resolve program-related issues and ensure timely completion of assigned tasks.Prepare materials, presentations, and reports for leadership meetings and program reviews.Perform other related duties as assigned by the supervisor.Qualifications and RequirementsBachelor's degree in healthcare administration, public health, business administration, human services, or a related field preferred.Relevant work experience in program coordination, healthcare administration, project management, or a related area.Strong organizational, communication, interpersonal, and problem-solving skills.Ability to manage multiple assignments, prioritize tasks, and meet deadlines.Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.Ability to prepare reports, maintain records, and analyze program-related information.Ability to work independently and collaboratively with staff at all organizational levels.Knowledge of healthcare operations, community programs, and regulatory requirements is an advantage.Core CompetenciesProgram planning and coordinationCommunication and collaborationTime management and organizationAttention to detail and accuracyProblem-solving and decision-makingConfidentiality and professionalismAccountability and adaptabilityReport preparation and data managementWork Environment