Coordinator of Operations and Events

Bucknell University; Linntown (PA); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Flexible scheduling options

Tuition remission

Paid holidays

Job summary

Bucknell University in Pennsylvania seeks a Coordinator of Events & Operations to oversee athletic event and game operations for regular season, post‑season, and special events. The role collaborates with coaches, staff, visiting teams, external groups and spectators to ensure safe, smooth performances.

Responsibilities include planning, scheduling and recapping operations; coordinating ticketing, facilities, safety, equipment, marketing and staff logistics; and working with internal offices

Qualifications

• High School Diploma or equivalent required.
• Minimum two years of related experience in events/operations.
• CPR and First Aid certification required or ability to obtain.

Responsibilities

• Oversee event and game operations for Division I athletic competitions and special events.
• Plan, schedule, supervise, and recap operational aspects to ensure smooth events for participants and spectators.
• Coordinate ticket operations, facilities, safety, equipment, and marketing logistics.

Skills

Event management

Team collaboration

Organizational skills

Communication skills

Proactive

Education

High School Diploma

Bachelor’s Degree (preferred)

Tools

University scheduling platform

Job description

Position Title:Coordinator of Operations and EventsPosition Type:Full timeScheduled Weekly Hours:40Categories:Staff Non-exemptJob Summary:Job Duties:Bucknell University Department of Athletics is seeking a Coordinator of Events & Operations. This position will have oversight of event/game operations for athletics regular season, post-season, and special events. The Coordinator works closely with internal University offices, as well as the coaching staff, student-athletes, outside groups, and spectators.This is a 12 month, non-exempt position. This position is part of the Department of Athletics and Recreation at Bucknell University, a member of the NCAA Division I (FCS in Football) and the Patriot League for 23 of 27 varsity sports.All Athletics staff members are expected to contribute to Bucknell's commitment to diversity and inclusion.Reporting Relationship:Reports to the Director, Operations & EventsWork Setting/Schedule:Primarily on-campusRequires night and weekend availabilityWhat You Will Do:Event ManagementServe as event manager for Division I athletic competition and special events, including Patriot League and NCAA Championships, PIAA High School Championships, and other externally contracted events in athletic facilitiesPlan, schedule, supervise, and recap the operations of internal and external events ensuring efficient operation to maximize smooth conduct of all games for participants, officials, visiting institutions and fansCoordinate a wide range of areas across campus, including ticket operations, equipment, public safety, technology, sports medicine, and marketing event logisticsSchedules event staffing with internal and external constituents through the University scheduling platform, including part time or Work Study facility staffAthletic OperationsManages inventory, stocking and finances of fueling stationsAssists senior staff with operational tasks including developing and managing Visiting Team Guides and practice schedulingResponsible for annual Emergency Action Plan updating and disbursementNon Essential FunctionsThe job’s description listed responsibilities and tasks are not exhaustive. Additional non-essential tasks and responsibilities may be assigned as neededWhat You Will Bring:High School Diploma or equivalentMinimum two years of related experienceAbility to maintain current CPR and First Aid certificationMust be proactive and able to work collaboratively with multiple user groups demonstrating confidence and knowledge of how events and facilities operateExcellent organizational & communication skills (both written and oral)Preferred, But Not Required:Bachelor’s Degree1-2 years events and operations management; within collegiate athletics experience preferredExperience overseeing and scheduling interns, volunteers and casual staffKnowledge of NCAA rulesPhysical Requirements:Moderate physical activity. Must be able to carry material weighing over 50 pounds; involves frequent bending, moving and lifting; standing up to eight hours each dayWork involves considerable exposure to unusual elements, such as working in all weather conditions, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noisesJob Exempt:NoSalary Range:18.40-23.00The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.Benefits:Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):Flexible scheduling options determined by role;Medical, prescription drug, vision, dental, life, and long-term disability insurance optionsAn outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.A comprehensive employee wellness program including program incentivesA myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID cardTo learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)Inclusive Excellence:Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.If this position is approved for hybrid/remote work this position is open to candidates located in the following states: CA, CT, FL, GA, IN, MA, MI, MO, NC, NJ, NY, PA, SC, TX, and VA.Candidates must be physically located and authorized to work in one of these approved states by the start date of employment and throughout employment.E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources [phone] or email [e-mail].