Coordinator of Operations and Events

Bucknell University; United States; On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Flexible scheduling

Healthcare options

retirement plan

Tuition remission for employees

Job summary

Bucknell University in Lewisburg, PA seeks a Coordinator of Events & Operations to oversee athletics event and game operations for regular season, post-season, and special events on campus. The role partners with coaches, staff, students and external groups, coordinating logistics for fans and participants.

The position is 12 months, non-exempt, on-campus with required night and weekend availability. Reporting to the Director of Operations & Events, it focuses on athletic operations and event

Qualifications

• High School Diploma or equivalent.
• Minimum two years of related experience.
• Ability to maintain CPR and First Aid certification.
• Proactive and collaborative work style across groups.
• Excellent organizational and written/oral communication skills.
• Preferred: Bachelor's Degree.
• Experience in events/operations within collegiate athletics and NCAA rules.

Responsibilities

• Serve as event manager for Division I athletic competition and special events.
• Plan, schedule, supervise, and recap the operations of internal and external events.
• Coordinate ticket operations, equipment, public safety, technology, sports medicine, and marketing logistics.
• Schedule staffing with internal and external constituents via the University scheduling platform.
• Assist senior staff with visiting team guides and practice scheduling; update Emergency Action Plan.

Skills

Event management

Communication

Organization

Collaboration

CPR/First Aid

Proactive attitude

NCAA rules knowledge

Education

High School Diploma or equivalent

Bachelor’s Degree (preferred)

Job description

Position Title: Coordinator of Operations and Events Position Type: Full time Scheduled Weekly Hours: 40 Categories: Staff Non-exempt

Job Summary: Job Duties: Bucknell University Department of Athletics is seeking a Coordinator of Events & Operations. This position will have oversight of event/game operations for athletics regular season, post-season, and special events. The Coordinator works closely with internal University offices, as well as the coaching staff, student-athletes, outside groups, and spectators.

This is a 12 month, non-exempt position. This position is part of the Department of Athletics and Recreation at Bucknell University, a member of the NCAA Division I (FCS in Football) and the Patriot League for 23 of 27 varsity sports. All Athletics staff members are expected to contribute to Bucknell's commitment to diversity and inclusion.

Reporting Relationship: Reports to the Director, Operations & Events

Work Setting/Schedule: Primarily on-campus Requires night and weekend availability

What You Will Do:

• Event Management
  • Serve as event manager for Division I athletic competition and special events, including Patriot League and NCAA Championships, PIAA High School Championships, and other externally contracted events in athletic facilities
  • Plan, schedule, supervise, and recap the operations of internal and external events ensuring efficient operation to maximize smooth conduct of all games for participants, officials, visiting institutions and fans
  • Coordinate a wide range of areas across campus, including ticket operations, equipment, public safety, technology, sports medicine, and marketing event logistics
  • Schedules event staffing with internal and external constituents through the University scheduling platform, including part time or Work Study facility staff
• Athletic Operations
  • Manages inventory, stocking and finances of fueling stations
  • Assists senior staff with operational tasks including developing and managing Visiting Team Guides and practice scheduling
  • Responsible for annual Emergency Action Plan updating and disbursement

Non Essential Functions The job’s description listed responsibilities and tasks are not exhaustive. Additional non-essential tasks and responsibilities may be assigned as needed

What You Will Bring:

• High School Diploma or equivalent
• Minimum two years of related experience
• Ability to maintain current CPR and First Aid certification
• Must be proactive and able to work collaboratively with multiple user groups demonstrating confidence and knowledge of how events and facilities operate
• Excellent organizational & communication skills (both written and oral)
• Preferred, But Not Required: Bachelor’s Degree
• 1-2 years events and operations management; within collegiate athletics experience preferred
• Experience overseeing and scheduling interns, volunteers and casual staff
• Knowledge of NCAA rules
• Physical Requirements: Moderate physical activity. Must be able to carry material weighing over 50 pounds; involves frequent bending, moving and lifting; standing up to eight hours each day Work involves considerable exposure to unusual elements, such as working in all weather conditions, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises

Job Exempt: No Salary Range: 18.40-23.00 The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits:

• Flexible scheduling options determined by role; Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves.
• Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children.
• Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, (*Eligibility criteria and waiting periods may apply.)

Inclusive Excellence:

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

If this position is approved for hybrid/remote work this position is open to candidates located in the following states: CA, CT, FL, GA, IN, MA, MI, MO, NC, NJ, NY, PA, SC, TX, and VA. Candidates must be physically located and authorized to work in one of these approved states by the start date of employment and throughout employment.

E-Verify Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources [phone] or email [e-mail].

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects. Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work. Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply. The Community Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents. The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C. The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.