Coordinator of Academic Operations and Personnel

Eastern University; Chesterbrook (PA); On-site; USD 27,552,000 - 38,573,000; Part time

Job summary

Eastern University in Chesterbrook, PA is seeking a part-time Academic Personnel Coordinator to provide oversight and operational support for adjuncts and hiring procedures, reporting to the Manager of Academic Operations and Personnel. The role assists the Provost and Deans to ensure academic success.

Responsibilities include managing new hire procedures for adjuncts and faculty teaching assistants, updating credentials in university systems, coordinating with HR, Payroll and AP, and tracking

Qualifications

• Bachelor’s degree required.
• Experience in academic administration in higher education preferred.
• Ability to multi-task, with strong attention to detail and accuracy essential.
• Demonstrates problem-solving skills.
• Excellent written, oral communication and math skills.
• Strong computer skills required; Excel, Google Sheets and Workday experience preferred.

Responsibilities

• Manage new hire procedures for adjuncts and faculty teaching assistants including monitoring academic standards and requirements, processing and maintaining official electronic files.
• Communicate with new hires and relevant departments throughout process.
• Update and maintain relevant information, including education credentials, in university systems.
• Coordinate with HR, Payroll and AP departments regarding documents for set up of new hires.
• Coordinate with CTLT regarding training requirements, including FERPA and Adjunct Orientation.
• Monitor and record status of new adjunct hires and updates systems accordingly, in coordination with the CTLT Brightspace team.
• Communicate with Dean’s Offices and Program Directors regarding status.
• Maintain tracking spreadsheet for this purpose.
• Oversee classroom supplies and issues, placing orders as needed.
• Perform other related duties as assigned. Assist Provost Office as needed.
• Embodies values of caring and compassion, justice and integrity, competence and affirmation.
• Seeks to treat each member of the campus community with fairness, dignity and respect to achieve our mission.

Skills

Multitasking

Attention to detail

Problem solving

Communication skills

Customer service

Education

Bachelor’s degree

Tools

Excel

Google Sheets

Workday

Job description

Position Description

Reporting to the Manager of Academic Operations and Personnel, thisposition provides academic personnel oversight and operationalsupport to the academic division of the university. With a primaryfocus on adjuncts and hiring procedures, this position supports theProvost and the Deans to assure academic success.

Position Responsibilities

• Manage new hire procedures for adjuncts and faculty teachingassistants including monitoring academic standards andrequirements, processing and maintaining official electronic files.Communicate with new hires and relevant departments throughoutprocess.
• Update and maintain relevant information, including educationcredentials, in university systems.
• Coordinate with HR, Payroll and AP departments regardingdocuments for set up of new hires.
• Coordinate with CTLT regarding training requirements, includingFERPA and Adjunct Orientation. Communicate information with newhires and associated departments.
• Monitor and record status of new adjunct hires and updatesystems accordingly, in coordination with the CTLT Brightspaceteam. Communicate with Dean’s Offices and Program Directorsregarding status. Maintain tracking spreadsheet for thispurpose.
• Monitor and respond to EU Courses and Academic Operationsemail.
• Monitor and update contract confirmations in the universitysystems.
• Crosstrain with adjunct and FTA contracting processes.
• Oversee classroom supplies and issues, placing orders asneeded, etc.
• Perform other related duties as assigned. Assist Provost Officeas needed.
• Embodies values of caring and compassion, justice andintegrity, competence and affirmation.
• Seeks to treat each member of the campus community withfairness, dignity and respect seeking a spirit of unity and harmonyas we join together to achieve our common mission.

Status : Staff, Part-time, 20 hours/week, 12 months per year.

Qualifications

• Bachelor’s degree required.
• Experience in academic administration in higher educationpreferred.
• Ability to multi-task, with strong attention to detail andaccuracy essential.
• Demonstrates problem-solving skills.
• Excellent written, oral communication and mathematicskills.
• Strong computer skills required; Excel, Google Sheets andWorkday experience preferred.
• Must demonstrate initiative and strong work ethic.
• Proven team player with excellent customer service skills.