Coordinator of Academic Operations and Personnel

Eastern University's College of Education; Pennsylvania; Hybride; USD 24 000 - 28 000; Temps partiel

Résumé du poste

Eastern University's College of Education in Kentucky seeks an academic operations professional to oversee adjunct hiring and personnel procedures. You’ll coordinate with HR, Payroll, AP, and CTLT, maintaining accurate records and ensuring training compliance.

The role emphasizes accuracy, communication, and teamwork to support Provost and Deans in delivering academic success.

Qualifications

• Bachelor’s degree required.
• Experience in academic administration in higher education preferred.
• Ability to multi-task with strong attention to detail and accuracy.
• Demonstrates problem‑solving skills.
• Excellent written, oral communication and mathematic skills.
• Strong computer skills; Excel, Google Sheets and Workday experience preferred.

Responsabilités

• Manage new hire procedures for adjuncts and faculty teaching assistants including monitoring academic standards.
• Coordinate with HR, Payroll and AP during set up of new hires.
• Update and maintain relevant information in university systems.
• Coordinate with CTLT regarding training requirements (FERPA and Adjunct Orientation).
• Monitor status of new adjunct hires and update systems; liaise with Deans and Program Directors.

Connaissances

Multi-tasking

Attention to detail

Problem-solving

Communication skills

Computer proficiency

Formation

Bachelor's degree

Outils

Excel

Google Sheets

Workday

Description du poste

Reporting to the Manager of Academic Operations and Personnel, this position provides academic personnel oversight and operational support to the academic division of the university. With a primary focus on adjuncts and hiring procedures, this position supports the Provost and the Deans to assure academic success.

• Manage new hire procedures for adjuncts and faculty teaching assistants including monitoring academic standards and requirements, processing and maintaining official electronic files. Communicate with new hires and relevant departments throughout process.
• Update and maintain relevant information, including education credentials, in university systems.
• Coordinate with HR, Payroll and AP departments regarding documents for set up of new hires.
• Coordinate with CTLT regarding training requirements, including FERPA and Adjunct Orientation. Communicate information with new hires and associated departments.
• Monitor and record status of new adjunct hires and update systems accordingly, in coordination with the CTLT Brightspace team. Communicate with Dean’s Offices and Program Directors regarding status. Maintain tracking spreadsheet for this purpose.
• Monitor and respond to EU Courses and Academic Operations email.
• Monitor and update contract confirmations in the university systems.
• Crosstrain with adjunct and FTA contracting processes.
• Oversee classroom supplies and issues, placing orders as needed, etc.
• Perform other related duties as assigned. Assist Provost Office as needed.
• Embodies values of caring and compassion, justice and integrity, competence and affirmation.
• Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.

Status: Staff, Part-time, 20 hours/week, 12 months per year.

• Bachelor’s degree required.
• Experience in academic administration in higher education preferred.
• Ability to multi-task, with strong attention to detail and accuracy essential.
• Demonstrates problem-solving skills.
• Excellent written, oral communication and mathematic skills.
• Strong computer skills required; Excel, Google Sheets and Workday experience preferred.
• Must demonstrate initiative and strong work ethic.
• Proven team player with excellent customer service skills.