Coordinator, National Events & Programming

AIPAC; Washington (District of Columbia); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

AIPAC in Washington, DC is hiring a Coordinator for National Events & Programming. The role provides operational and logistical support to NEP Teams and Regional Event Directors, focusing on implementing AI platforms for event planning and execution.

Ideal candidates have 1-3 years in event planning or admin support, strong organization, and comfort in a pro-Israel political environment. Hybrid work with office and remote days is offered along with benefits.

Qualifications

• Bachelor's degree preferred, or commensurate experience.
• 1-3 years experience in event planning or another relevant role.
• 1-3 years experience in an administrative support role.
• Outstanding organizational skills with excellent attention to detail and the bigger picture.
• Comfortable working in a pro-Israel political environment required.
• Experience with Smartsheet, Salesforce, AI Modules preferred.

Responsibilities

• Provide operational and logistical support to NEP Teams and Regional Event Directors.
• Assist business operations with system development and management (Salesforce, Smartsheet, Perplexity, VON, Concur).
• Learn departmental systems and leverage AI tools to streamline and improve those systems.
• Develop and refine SOPs within AI platforms to improve efficiency and consistency.
• Support Regional Event Directors with event planning, scheduling, communication and logistics.
• Serve as a primary operational contact for Regional Event Directors and teams.
• Create agendas, take notes, track follow-up actions; manage budgets as needed.
• Coordinate staff meals, celebrations, and retreats; provide administrative support.

Skills

Organizational skills

Attention to detail

Communication

Time management

Discretion and confidentiality

Team collaboration

Education

Bachelor's degree preferred

Administrative support experience

Tools

Salesforce

Smartsheet

AI Platforms

Concur

VON

Perplexity

Job description

Coordinator, National Events & Programming

Locations

Washington, DC 20001, USA

• Hybrid
• Events
• Full-Time

Description

Department: National Events & Programming
Location: Washington, D.C.
FLSA Status:
Travel: up to 10%
Report To: Senior Director of Business
Version Date: October 2026

Summary: The National Events & Programming (NEP) Department is seeking a CCC who will provide operational and logistical support to the NEP Teams and Regional Event Directors. The Business Operations Coordinator will work in close collaboration with other members of the Business Operations team on projects and tasks related to the management, creation, and implementation of departmental processes and systems as well as overall operations and organization, with a primary focus on leveraging AIPAC approved AI Platforms to expand their organizational use in event planning and execution.

• Assist business operations team with system development and management, including but not limited to Salesforce, Smartsheet, Perplexity, VON, and Concur.
• Learn departmental systems and leverage AI tools to help streamline, maintain, and improve those systems in support of Regional Event Directors and Regional Events teams.
• Develop and refine standard operating procedures within AIPAC Approved AI platforms to improve efficiency and consistency across National Events and Regional Events.
• Support Regional Event Directors and Regional Events teams with event planning and execution, partnering on scheduling, consistent communication and documentation, and event logistics.
• Serve as a primary operational point of contact and resource for Regional Event Directors and Regional Events teams throughout event planning and execution.
• Take initiative to help solve problems within the department and use judgement to get involved in various projects beyond the current scope of work.
• Provide light-touch support in tracking department, event, and project budgets as needed.
• Create agendas, take notes, and track follow-up action items for department and cross-team meetings.
• Help coordinate department engagement and team-building efforts, including staff meals, celebrations, and retreats.
• Provide administrative support to the department as needed.
• Perform other duties as assigned.

• Bachelor's degree preferred, or commensurate experience.
• 1-3 years experience in event planning or another relevant role.
• 1-3 years experience in an administrative support role.
• Outstanding organizational skills with excellent attention to detail as well as the bigger picture.
• Comfortable working in a pro-Israel political environment required.
• Experience with Smartsheet, Salesforce, AI Modules preferred, but not necessary.
• Perform calmly and efficiently in high-pressure, fast-paced situations.
• Time management and ability to meet deadlines.
• Competent in Microsoft Office Suite & Excel.
• Able and willing to master intricate technological systems for project management.
• Enthusiastic self-starter with a can-do attitude; can work independently and as part of a team.
• Ability to exercise considerable judgment and discretion as well as maintain confidentiality.

AIPAC is offering a competitive market base salary between $50,000.00 and $55,000.00 for the position. A job offer within the range will depend on how closely a candidate’s skills and experience match the role’s requirements.

• AIPAC also offers a competitive and comprehensive benefits package that contributes to employees’ overall total compensation package.

Note that we currently follow a hybrid schedule with three days in our offices and two days working remotely.

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and AIPAC reserves the right to change this job description and/or assign tasks for the employee to perform, as deemed appropriate.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.