Coordinator II

Spectraforce Technologies; Ridgefield (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

Spectraforce Technologies is seeking a Coordinator II in Ridgefield, CT to support business operations, documentation management, and compliance activities within the CPS Central Function Office. The role collaborates with internal CPS colleagues and external suppliers to ensure timely and accurate delivery of administrative tasks.

Responsibilities include email inquiries, data entry, document processing, and maintaining tracking databases.

Qualifications

• High school diploma required; college degree preferred.
• Strong administrative and organizational skills with attention to detail.
• Proficient in Microsoft Office and document management.
• Experience maintaining and updating databases is preferred.
• Clear verbal and written communication.

Responsibilities

• Monitor and respond to inquiries received primarily through email, ensuring timely and professional communication.
• Perform a variety of administrative activities in support of business operations, documentation management, and compliance activities, or for a specific project or initiative.
• Maintain departmental tracking spreadsheets, inventories, databases, and systems, including data entry, query, review, editing, and updates.
• Execute document processing activities, including document creation, formatting, routing, and archiving.
• Use various computer systems and tools to support established processes and workflows.
• Follow applicable regulations, internal policies and procedures.
• Collaborate with team members and stakeholders to support operational efficiency and timely completion of deliverables.

Skills

Administrative support

MS Office proficiency

Communication skills

Multi-tasking

Attention to detail

Team collaboration

Education

High school diploma

Business school certification or college degree preferred

Tools

Microsoft Word

Excel

Outlook

SharePoint

Databases

Job description

Position Title: Coordinator II

Work Location: Ridgefield, CT 06877

Assignment Duration: 24 Months

Work Arrangement: Onsite

Position Summary:

• The Coordinator supports business operations, documentation management, and compliance activities within the Clinical Pharmacology and Safety Sciences (CPS) Central Function Office.
• This role works closely with internal CPS colleagues and enabling functions and may interact with external third-party suppliers to support operational processes, maintain documentation, and help ensure timely and accurate delivery of administrative activities.

Key Responsibilities:

• Monitor and respond to inquiries received primarily through email, ensuring timely and professional communication.
• Perform a variety of administrative activities in support of business operations, documentation management, and compliance activities, or for a specific project or initiative.
• Maintain departmental tracking spreadsheets, inventories, databases, and systems, including data entry, query, review, editing, and updates.
• Execute document processing activities, including document creation, formatting, routing, and archiving.
• Use various computer systems and tools to support established processes and workflows.
• Follow applicable regulations, internal policies and procedures.
• Collaborate with team members and stakeholders to support operational efficiency and timely completion of deliverables.

Qualification & Experience:

• Strong computer skills and proficiency in Microsoft Office, including Microsoft Word, Excel, Outlook and SharePoint
• Experience working within and maintaining databases is preferred
• Strong administrative, organizational, and multi-tasking skills; demonstrates accuracy and attention to detail
• Ability to prioritize work and manage deliverables and track timelines
• Clear and professional verbal and written communication skills
• Collaborative, proactive and agile approach to supporting delivery of results
• Ability to work effectively as part of a team while supporting multiple stakeholder groups
• High school diploma required; business school certification or college degree preferred