Coordinator I, Procurement

Lone Star College; Houston (TX); On-site; USD 39,000 - 45,000; Full time

Job summary

Lone Star College System Office in The Woodlands, TX seeks a Coordinator I, Procurement to support vendor onboarding and procurement operations. The role provides essential administrative and system support to the Procurement team and internal stakeholders.

Ideal candidates have an Associate degree or higher and experience with procurement processes; familiarity with PeopleSoft ERP and MS Office is preferred.

Qualifications

• Associate degree or higher and at least 1 year of experience.
• Proficiency with Microsoft Office Suite.
• Familiarity with procurement processes in a public institution.

Responsibilities

• Assist with onboarding, maintenance, and support of vendors within System procurement systems and processes.
• Serve as a point of contact for vendors and System employees regarding onboarding requirements, procurement processes, documentation, and system questions.
• Review vendor information for completeness and coordinate with departments for vendor setup and maintenance.
• Provide administrative and system support to the Procurement team, including transactions and documentation.
• Maintain procurement records, calendars, and communications to support timely operations.
• Support maintenance of procurement data, forms, and web resources; assist with special projects.

Skills

Vendor onboarding

Procurement processes

Communication

Team collaboration

Education

Associate degree or higher

Bachelor's degree (preferred)

Tools

PeopleSoft ERP

Microsoft Office Suite

Job description

Job Title: Coordinator I, Procurement
Location: LSC-System Office
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 45316

Commitment to Mission

At Lone Star College System, every employee contributes to our mission of providing transformational educational opportunities that help individuals get from where they are to where they want to be. Guided by our vision to lead higher education through high-quality, affordable, and innovative learning opportunities, employees are expected to exemplify professionalism, integrity, accountability, and collaboration.

Through our One LSC Philosophy, we deliver excellent and uniform customer service, providing consistent information, and uniformly helping every student regardless of physical location, modality, college, campus, center, or medium.

This commitment supports Lone Star College System's strategic goals:

1. Opportunity through financial resilience
2. Leading in academic excellence
3. Strength in culture and talent development
4. Connections through bridges of prosperity

Great Colleges to Work For®

Lone Star College System is proud to be recognized as a Great Colleges to Work For® institution by The Chronicle of Higher Education. This recognition reflects our commitment to creating an organizational culture where employees are valued, supported, and empowered.

Campus Marketing Statement

Lone Star College-System Office

With 100,000 students and counting, Lone Star College System provides transformational educational opportunities that help individuals get from where they are to where they want to be. The two-year institution is training tomorrow's workforce today, offering more than 200 degrees and certification programs that empower students to take the next step.

Lone Star College System has eight main campuses and more than 20 locations in the Houston area. Learn more at LoneStar.edu.

Lone Star College System Office employees are based at one of two System Office locations: The Woodlands and University Park. Both are sites for multiple administrative departments and systemwide training programs.

The address is 5000 Research Forest Drive, The Woodlands, TX 77381. All applicants must reside in Texas.

Job Description

Purpose and Scope

The Coordinator I, Procurement facilitates daily operations within assigned area. Provides administrative and operational support to the Procurement Department and assists with the coordination of vendor onboarding, procurement activities, and related processes. Serves as a resource to System staff and vendors regarding procurement systems, vendor requirements, and general procurement processes. Supports the Procurement team in maintaining accurate procurement information, facilitating communication with internal and external stakeholders, and ensuring timely completion of assigned procurement-related activities. Makes and communicates process decisions based on best practices.

Essential Job Functions

1. Assists with the onboarding, maintenance, and general support of vendors within System procurement systems and processes
2. Facilitates daily operations of assigned area. Serves as a point of contact for vendors and System employees regarding vendor onboarding requirements, procurement processes, documentation, and system-related questions.
3. Reviews vendor information and documentation for completeness and accuracy and coordinates with appropriate System departments to facilitate vendor setup and maintenance
4. Provides administrative and system support to the Procurement team, including assisting with procurement transactions, solicitation activities, purchasing documentation, and related processes
5. Assists with maintaining procurement records, calendars, correspondence, and other departmental information to support timely and effective procurement operations
6. Assists with the preparation, processing, and maintenance of procurement-related documentation and communications
7. Supports the Procurement team with the maintenance and accuracy of procurement-related data, systems, categories, and other information as needed
8. Assists with the administration and maintenance of procurement-related web resources, forms, and informational materials. May monitor and maintain website for department and external use
9. Provides general administrative support to the Executive Director and Procurement team, including coordination of meetings, communications, documentation, and other departmental activities
10. Assists with special projects and process improvement initiatives designed to enhance Procurement operations, customer service, and vendor experience
11. Perform other reasonable, related duties as assigned.

Knowledge, Skills, Abilities

• Ability to work in a collaborative work environment
• Ability to communicate effectively with staff and vendors
• Knowledge of common desktop office software (i.e., Microsoft Office Suite)
• Knowledge of navigation for the procurement process in People Soft ERP
• Knowledge of the procurement process in a public institution

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule and Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• Associate degree or higher and at least 1 year of experience, or an equivalent combination of education and experience

Preferred Qualifications

• Bachelor's degree

Salary

Hiring salary range is $38,761-$44,575

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to determine your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.