Staff Assistant II, Special Projects

Lone Star College; Houston (TX); On-site; USD 34,000 - 39,000; Full time

Job summary

Lone Star College is seeking a Staff Assistant II for Special Projects at the Houston North Greenspoint campus. The role provides general and advanced administrative support to multiple individuals or departments, including handling correspondence, scheduling, and travel arrangements.

Under supervision, duties are routine but may involve non-routine requests or specialized information. Strong communication, customer service, and organization are essential for a service-oriented environment.

Qualifications

• High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience.
• Associate degree or higher preferred.

Responsibilities

• Progressively utilizes standard business software up to a skill level.
• Scans mail, prioritizes, and distributes to managers.
• Screens calls for managers and responds to routine questions.
• Schedules tentative appointments and travel arrangements.
• Coordinates with staff to order supplies, obtain approvals, and arrange word processing, document duplication, or travel advances.
• Responsible for safety and maintenance of own equipment; may handle petty cash and monitor expenses.
• May collect data and assist with budget documents and records.
• May assist in scheduling and inputting classes or preparing instructor materials.
• Assist students by handling requests and providing routine information.

Skills

Office basics

Oral & written comms

Customer service

Attention to detail

MS Word/Excel/Access

Multi-tasking

Prioritization

Confidentiality

Education

High school diploma or GED

Associate degree or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Job Title: Staff Assistant II, Special Projects

Location: LSC-Houston North Greenspoint

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 45300

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-Houston North Greenspoint

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.
LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Location address is 250 N. Sam Houston Pkwy E., Houston, TX 77060.

Job Description

PURPOSE AND SCOPE

Under general supervision, performs standard and some advanced administrative duties. Generally reports to a Manager-level position and provides support to multiple individuals or a department. Activities are generally routine but may involve non-routine requests or specialized information. Basic duties may include receiving and logging information, making copies, sorting and distributing mail, coordinating office functions, preparing correspondence and basic reports, scheduling appointments and making travel arrangements, providing information, and contributing to a service-oriented environment.

ESSENTIAL JOB FUNCTIONS

1. Progressively utilizes the features of one or more standard business software packages up to the following skill level:
   1. Word Processing: Performs sorts and merges, prints mass mailings, selects font attributes and changes
   2. Spreadsheets: Designs routine spreadsheets, sets up routine formulas, and prints desired sections
   3. Databases: Sets up new database files and recommends screen improvements
2. Scans mail, arranges in priority order, and distributes to one or more managers
3. Screens calls for managers and responds to routine questions
4. Schedules tentative appointments for approval by manager, makes routine travel arrangements; may schedule group meetings and assist with set-up
5. Coordinates with other administrative, maintenance, or clerical employees in own department or throughout the college to accomplish such routine activities as ordering supplies, obtaining approvals, and arranging for word processing, document duplication, equipment repair, or travel advances
6. Responsible for safety and maintenance of own equipment; may control or disburse petty cash or monitor expenses charged against department accounts
7. May collect data and perform basic mathematical calculations, including assisting with budget documents and records
8. Some positions may assist in scheduling and inputting classes and/or prepare instructor classroom and project materials
9. Some positions assist students by handling their requests and providing routine information
10. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of general office practices and procedures
• Strong oral and written communication skills
• Excellent customer service skills
• Strong attention to detail
• Proficiency with common office software (i.e. Microsoft Word, Excel and Access)
• Ability to work on multiple projects
• Ability to multi-task and prioritize work assignments
• Ability to maintain confidentiality

PHYSICAL ABILITIES

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS

• High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS

• Associate degree or higher

Salary

Hiring salary range is $33,540-$38,571

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.