Coordinator I Licensing

ViziRecruiter,LLC.; Quincy (MA); Hybrid; USD 37,000 - 56,000; Full time

Job summary

Ahold Delhaize USA is seeking a Licensing Compliance Administrator to research, obtain, and process local, state, and federal licenses for existing stores, new locations, and acquisitions. You will monitor renewals, maintain records, and serve as the licensing liaison across departments to resolve issues.

The role supports WIC and SNAP program compliance and requires strong Excel and Access skills, attention to detail, and the ability to work with government agencies.

Qualifications

• Associate Degree; 2–4 years of administration experience.
• Excellent verbal and written communication skills.
• Strong organizational and prioritization skills.
• Advanced Microsoft Excel and Access skills.
• Maintain strict confidentiality due to sensitive data.

Responsibilities

• Research, obtain and process local, state and federal licenses and permits for existing locations, new stores and acquisitions by compiling required information and submitting applications; monitor renewals.
• Apply for and obtain required licensing for pharmacy and fuel departments.
• Maintain all records in Licensing Compliance Records Management database.
• Serve as corporate licensing contact and assist business areas with licensing issues.
• Complete administrative tasks such as check requests and coordination with Accounts Payable.
• Distribute licenses/permits to locations and ensure documents posted to avoid non-compliance.
• Administer state WIC Programs and SNAP; apply for store authorizations.
• Assist manager in researching licensing requirements for operating stores.
• Notify agencies when a store closes or moves and return licenses and paperwork.

Skills

Communication

Organization

Attention to detail

Confidentiality

Education

Associate Degree

Tools

Excel

Access

Job description

Introduction

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Overview

Responsible for the timely research, procurement and processing of operating licenses, permits, and inspection fees required for new and existing retail locations, support offices, distribution centers and transportation. This includes the recording and ongoing maintenance of the Compliance Records Management system, a central control/repository database, and utilization of its reporting functionality for renewals and ad hoc inquiries. In addition, significant time will be spent developing positive relations working directly with the various government regulatory agencies in satisfying regulatory requirements and facilitating WIC (Women's, Infant & Children) and SNAP Program compliance.

Our flexible/hybrid work schedule includes 4 in-person days at one of our core locations and 1 remote day. This position can be based in one of our offices located in Quincy, MA., Carlisle, PA., and Salisbury, NC.

Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

• Research, obtain and process local, state and federal licenses and permits for existing locations, new stores and acquisitions by compiling required information (e.g., sales, management, officers, # of registers, square footage) and completing/submitting applications. Utilize reporting functionality to monitor and process all license and permit renewals throughout the year.
• Apply for and obtain required licensing for specialized departments such as pharmacy (e.g., Power of Attorney, Change of Pharmacist in Charge, CSOS Maintenance, etc.) and Fuel (e.g., UST, state fuel distribution licenses, etc.).
• Maintain all records, including pertinent information specific to the records, timely and accurately into the Licensing Compliance Records Management database.
• Serve as corporate licensing contact, receiving and relaying pertinent information from licensing agencies and assisting business functional areas in resolving licensing issues or concerns.
• Complete administrative tasks associated with licensing such as: submission of check requests and coordination with Accounts Payable.
• Distribute and ensure all locations have licenses/permits documents posted appropriately at the Service Centers and facilities and providing duplicate licenses/permits based on location requests or Store Audit teams to avoid non-compliance and violations/fines from inspections.
• Ensure proper administration of state WIC Programs and SNAP; Apply for store authorizations and facilitate WIC price surveys.
• Assist manager in researching licensing requirements for all operating stores and misc. duties as directed by manager.
• Notify licensing agencies when a store is to be closed or moved, returning licenses and related paperwork to the agencies after closure when required.

Requirements

• Associate Degree; 2-4 years of administration responsibility.
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Effective interpersonal skills.
• Strong customer focus.
• Advanced Microsoft Excel and Access skills.
• Effective Prioritization skills.
• Attention to detail.
• Motivated, strong initiative.
• Maintain strict confidentiality due to the sensitive and personal data handled.

Preferred Qualifications:

• Associate Degree +; 4 years of administration responsibility.

ME/NC/PA/SC Salary Range:$23.58 - $35.37

IL/MA/MD/NY Salary Range:$27.08 - $40.62

Actual compensation offered to a candidate may vary based on their unique qualifications and experience, internal equity, and market conditions. Final compensation decisions will be made in accordance with company policies and applicable laws.