Licensing Coordinator

ViziRecruiter,LLC.

Quincy (MA)

Hybrid

USD 37,305 - 55,958

Full time

14 days+

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Job summary

A prominent retail corporation is seeking a Compliance Licensing Coordinator in Quincy, MA. The role involves managing and processing licenses and permits required for stores, while maintaining compliance with regulatory agencies. Successful candidates will possess an Associate's Degree and have strong communication, organizational, and Microsoft Excel skills. This position supports a hybrid work environment, requiring three in-person days and two remote days, and offers a competitive salary range based on location.

Qualifications

2-4 years of administration responsibility.
Maintain strict confidentiality due to the sensitive and personal data handled.

Responsibilities

Research, obtain and process local, state and federal licenses and permits.
Maintain all records in the Licensing Compliance Records Management database.
Complete administrative tasks associated with licensing.

Skills

Excellent verbal and written communication skills

Strong organizational skills

Effective interpersonal skills

Strong customer focus

Advanced Microsoft Excel and Access skills

Effective Prioritization skills

Attention to detail

Motivated, strong initiative

Education

Associate's Degree

Associate's Degree +

Job description

Introduction

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Overview

Responsible for the timely research, procurement and processing of operating licenses, permits, and inspection fees required for new and existing retail locations, support offices, distribution centers and transportation. This includes the recording and ongoing maintenance of the Compliance Records Management system, a central control/repository database, and utilization of its reporting functionality for renewals and ad hoc inquiries. In addition, significant time will be spent developing positive relations working directly with the various government regulatory agencies in satisfying regulatory requirements and facilitating WIC (Women\'s, Infant & Children) and SNAP Program compliance.

Our flexible/ hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days. Our core office locations include Salisbury, NC, Quincy, MA, Carlisle, PA, Scarborough, ME, and Hyattsville, MD.

Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

Research, obtain and process local, state and federal licenses and permits for existing locations, new stores and acquisitions by compiling required information (e.g. sales, management, officers, # of registers, square footage) and completing/submitting applications. Utilize reporting functionality to monitor and process all license and permit renewals throughout the year.
Apply for and obtain required licensing for specialized departments such as pharmacy (e.g. Power of Attorney, Change of Pharmacist in Charge, CSOS Maintenance, etc.) and Fuel (e.g. UST, state fuel distribution licenses, etc).
Maintain all records including pertinent information specific to the records timely and accurately into the Licensing Compliance Records Management database.
Serve as corporate licensing contact, receiving and relaying pertinent information from licensing agencies and assisting business functional areas in resolving licensing issues or concerns.
Complete administrative tasks associated with licensing such as: submission of check requests and coordination with Accounts Payable;
Distribute and ensure all locations have licenses/permits documents posted appropriately at the Service Centers and facilities and providing duplicate licenses/permits based on location requests or Store Audit teams to avoid non-compliance and violations/fines from inspections.
Ensure proper administration of state WIC Programs and SNAP; Apply for store authorizations and facilitate WIC price surveys.
Assist manager in researching licensing requirements for all operating stores and misc. duties as directed by manager.
Notify licensing agencies when a store is to be closed or moved, returning licenses and related paperwork to the agencies after closure when required.

Requirements