Coordinator I Licensing

Loyalty360; Carlisle (Cumberland County); Hybrid; USD 49,000 - 74,000; Full time

Job summary

Ahold Delhaize USA in Carlisle, PA is seeking a Licensing Compliance Coordinator to manage licensing for stores, offices and distribution centers. The role includes maintaining the Licensing Compliance Records Management database and coordinating with agencies.

Hybrid work with 4 in-person days at core locations and 1 remote day; offices in Quincy, MA, Carlisle, PA, and Salisbury, NC. Must be authorized to work in the United States on a full-time basis.

Qualifications

• Associate degree or equivalent; 2-4 years in administration
• Strong verbal and written communication skills
• Excellent organizational and interpersonal abilities
• Flexibility to handle confidential data with discretion

Responsibilities

• Research, obtain and process local, state and federal licenses and permits for existing locations, new stores and acquisitions.
• Maintain licensing records in the Licensing Compliance Records Management database.
• Coordinate with licensing agencies and internal teams to resolve licensing issues.
• Ensure licenses/permits are displayed and renewed across locations; support WIC and SNAP compliance.

Skills

Excel

Access

Communication

Organization

Interpersonal skills

Attention to detail

Prioritization

Confidentiality

Customer focus

Education

Associate's Degree

Associate's Degree plus; 4 years of administration responsibility

Tools

Microsoft Excel

Microsoft Access

Job description

Category/Area of Expertise: Licensing Job Requisition: 547381 Address: USA-PA-Carlisle-1149 Harrisburg Pike Store Code: Legal Compliance (5157554)

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Primary Purpose:

Responsible for the timely research, procurement and processing of operating licenses, permits, and inspection fees required for new and existing retail locations, support offices, distribution centers and transportation. This includes the recording and ongoing maintenance of the Compliance Records Management system, a central control/repository database, and utilization of its reporting functionality for renewals and ad hoc inquiries. In addition, significant time will be spent developing positive relations working directly with the various government regulatory agencies in satisfying regulatory requirements and facilitating WIC (Women's, Infant & Children) and SNAP Program compliance.

Our flexible/hybrid work schedule includes 4 in-person days at one of our core locations and 1 remote day. This position can be based in one of our offices located in Quincy, MA., Carlisle, PA., and Salisbury, NC.

Applicants must be currently authorized to work in the United States on a full-time basis.

Duties and Responsibilities:

• Research, obtain and process local, state and federal licenses and permits for existing locations, new stores and acquisitions by compiling required information (e.g. sales, management, officers, # of registers, square footage) and completing/submitting applications. Utilize reporting functionality to monitor and process all license and permit renewals throughout the year.
• Apply for and obtain required licensing for specialized departments such as pharmacy (e.g. Power of Attorney, Change of Pharmacist in Charge, CSOS Maintenance, etc.) and Fuel (e.g. UST, state fuel distribution licenses, etc).
• Maintain all records including pertinent information specific to the records timely and accurately into the Licensing Compliance Records Management database.
• Serve as corporate licensing contact, receiving and relaying pertinent information from licensing agencies and assisting business functional areas in resolving licensing issues or concerns.
• Complete administrative tasks associated with licensing such as: submission of check requests and coordination with Accounts Payable;
• Distribute and ensure all locations have licenses/permits documents posted appropriately at the Service Centers and facilities and providing duplicate licenses/permits based on location requests or Store Audit teams to avoid non-compliance and violations/fines from inspections.
• Ensure proper administration of state WIC Programs and SNAP; Apply for store authorizations and facilitate WIC price surveys.
• Assist manager in researching licensing requirements for all operating stores and misc. duties as directed by manager.
• Notify licensing agencies when a store is to be closed or moved, returning licenses and related paperwork to the agencies after closure when required.

Qualifications:

• Associate's Degree; 2-4 years of administration responsibility
• Excellent verbal and written communication skills
• Strong organizational skills
• Effective interpersonal skills
• Strong customer focus
• Advanced Microsoft Excel and Access skills
• Effective Prioritization skills
• Attention to detail
• Motivated, strong initiative
• Maintain strict confidentiality due to the sensitive and personal data handled

Preferred Qualifications:

• Associate's Degree +; 4 years of administration responsibility

ME/NC/PA/SC Salary Range:

$23.58 - $35.37

IL/MA/MD/NY Salary Range:

$27.08 - $40.62

Actual compensation offered to a candidate may vary based on their unique qualifications and experience, internal equity, and market conditions. Final compensation decisions will be made in accordance with company policies and applicable laws.

#LI-CC1

#LI-Hybrid

At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent.

Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies.

Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work.

We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.