Coordinator I - Admin Services

Westlake; Houston (TX); On-site; USD 32,000 - 40,000; Full time

Job summary

Westlake is seeking a Coordinator 1 - Admin Services to support the corporate headquarters in Houston. You will greet visitors, answer calls, and backfill the receptionist while handling daily admin tasks with professionalism.

Ideal candidates hold a high school diploma, have 3 years of receptionist experience, and are proficient in Microsoft Office. The role requires 9:00am to 6:00pm hours and a strong focus on accuracy and customer service.

Qualifications

• High School diploma or equivalent.
• 3 years receptionist experience or equivalent.
• 3 years experience Microsoft Office.
• Must be able to work 9:00am to 6:00pm.

Responsibilities

• Assist with day-to-day employee requests, coordinate and respond to employee requests.
• Manage the reception desk and backfill to the main receptionist.
• Answer and direct all incoming calls; greet and log visitors.
• Schedule, maintain and organize conference rooms on level 2.
• Create new access badges for new employees and manage temporary access cards.
• Prepare monthly report for access cards borrowed for the month.

Skills

Receptionist experience

Customer service

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Summary

The Coordinator 1 - Admin Services provides assistant to admin services function for the corporate headquarters and ensures that customers, visitors and clients are greeted in a courteous manner and directed to appropriate Westlake contact. The position is to portray a positive Westlake image and perform other administrative duties as needed.

• Assist with day-to-day employee requests, coordinate and respond to employee requests.
• Manage the reception desk as a backfill to the main receptionist which includes:
• Answer and direct all incoming calls.
• Greet and log visitors; notify employees of visitor arrival.
• Schedule, maintain and organize conference rooms on level 2
• Distribute and log all incoming mail requiring signature.
• Create new access badges for new employees, including taking badge photo.
• Point of contact to issue temporary access cards for employees and ensure that borrowed access cards are returned in a timely manner.
• Prepares monthly report for access cards that have been borrowed for that month.
• Point of contact to manage parking tag requests/updates with Property Management and communicate with WLK employee.
• Provides administrative support to the Admin Services Team as requested.
• Promotes a positive Westlake image at every opportunity.
• Adheres to Westlake policies and work requirements.
• Perform the primary thinking encompassed by this job description.
• Comply with all Company policies and procedures.
• Fully supports Company goals of continuous improvement and operational excellence at strategic and tactical levels including review of area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams.
• Any additional responsibilities or tasks as assigned.

Qualifications

• High School diploma or equivalent
• 3 years receptionist experience or equivalent
• 3 years experience Microsoft Office
• Must be able to work 9:00am to 6:00pm

Preferred Qualifications

A positive attitude and a willingness to assist others, be organized and able to multi-task.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office. Will require usage of stairs and elevators. No travel requirement.

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples lives through our products and presence in the communities in which we operate.

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.