Coordinator Human Resources

ViziRecruiter,LLC.; Chicago (IL); Hybrid; USD 32,483 - 48,725; Full time

Job summary

A leading HR solutions company located in Chicago, IL, seeks an administrative support specialist to coordinate meetings, events, and programs. The role requires handling HR data, assisting with the recruitment process, and providing support for various projects. Candidates should have an Associate's degree and 1-2 years of experience. The ideal applicant is a team player with strong communication skills and proficiency in MS Office. The position offers a flexible hybrid work schedule and a competitive salary range of $23.58 - $35.37 per hour.

Qualifications

• Great team player with a customer centric attitude.
• 1-2 years' experience preferred.
• Ability to handle and prioritize multiple concurrent projects/tasks.

Responsibilities

• Coordinate meetings, events, and programs efficiently.
• Support HR leadership in organizing meeting agendas and materials.
• Research and arrange training courses for associates.

Skills

Customer focus

Attention to detail

Oral and written communication skills

Intermediate MS Excel

Intermediate MS Word

Intermediate MS PowerPoint

Education

Associate's degree

Job description

Introduction

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Overview

This position coordinates and implements meetings, events and programs for the company. These meetings, events and programs are expected to be efficiently run, cost effective, smoothly implemented and appropriate to their purpose.

Provides other administrative support to the department, as well as budget tracking/invoicing. Our flexible/hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days. Our core office locations include Salisbury, NC , Chicago, IL, Quincy, MA, Carlisle, PA, Scarborough, ME, Hyattsville, MD and Mauldin, SC.

Responsibilities

• Identify possible location options and initiate contract negotiation for various meeting events.
• Support HR leadership team in organizing meeting agendas, invites and notes as well as materials for the meetings.
• Support associate engagement survey results delivery and action planning at the direction the HRBP team (printing/interpreting results and documenting plans).
• Research, identify and arrange training and leadership development courses that meet the learning needs of business associates (internal and external sources).
• Responsible for monitoring, tracking, and reporting LMS compliance completion to ensure all employees meet required training and regulatory standards.
• Coordinate the processing of OD requests, associate payments, tickets, etc to support the HR team.
• Provide first level screening support as needed for the recruiting/candidate selection process.
• Support analysis of various HR data elements such as turnover, time to fill, etc.
• Support the creation of internal communications and planning documents such as timelines, that support organizational changes.
• Coordinate the payment of invoices and contract in partnership with HR Leadership; work to resolve issues/disputes.
• Assist in identifying cost savings opportunities and recommend plans to internal customers, provide updates on budgets and expenditures, coordinate all details with vendors, prepare written communications for attendees, track all relevant attendee information, and generate reports for final planning.
• Assist the Learning team with Insights Discovery and logistics support for Learning events.
• Audit and scrutinize invoices and backup documentation prior to submitting to internal customer for payment.
• Develop and maintain a yearly calendar of events for training, communication and other engagement activities.
• Assist with tracking and updating ADUSA Job Descriptions.
• Support planning and execution activities of events, including those related to associate engagement.
• Coordinate with Finance and HRIS in the creation of cost centers.
• LMS Compliance Audits
• Oversee ordering of supplies for the HR team.
• Additional job duties may be assigned as needed to meet the needs of the business and support our Values.

Requirements

• Great team player with a customer centric attitude
• Associate's degree
• 1-2 years' experience
• Oral and written communication skills
• Intermediate MS Excel
• Intermediate MS Word
• Intermediate MS PowerPoint
• Customer focus
• Ability to handle and prioritize multiple concurrent projects/tasks from multiple department leaders
• Attention to detail
• Initiative

ME/NC/PA/SC Salary Range: $23.58 - $35.37