Coordinator GME Application & Student Placement Specialist

St. Elizabeth Healthcare; Edgewood (KY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive pay

Health coverage within 30 days

Paid time off

Employer 401(k) match

Tuition reimbursement

Wellness programs

Mentorship & internal mobility

Job summary

St. Elizabeth Healthcare in Kentucky seeks a program administrator to manage the GME software and coordinate student, resident, shadow, and visitor rotations across the health system.

You will help place clinical rotations, support the system's goal to grow rotations and become a top community teaching facility. Demonstrate respect, dignity, kindness, and empathy in every encounter with patients and staff.

Qualifications

• Bachelor's degree in business or clinical field.
• Two years' customer service experience and prior experience with database applications.
• Excellent computer skills including Microsoft Office products and ability to work with a database.

Responsibilities

• Plan, coordinate and implement security measures for GME application data and access.
• Oversee use, selection, and acquisition of software/modules; train users.

Skills

Customer service

Database software experience

Microsoft Office

Education

Bachelor's degree in business or clinical field

Tools

GME software

Job description

Engage with us for your next career opportunity. Right Here.

Job Type

Regular

Scheduled Hours

40

Why You’ll Love Working with St. Elizabeth Healthcare

At St. Elizabeth Healthcare, every role supports our mission to provide comprehensive and compassionate care to the communities we serve. For more than 160 years, St. Elizabeth Healthcare has been a trusted provider of quality care across Kentucky, Indiana, and Ohio. We’re guided by our mission to improve the health of the communities we serve and by our values of excellence, integrity, compassion, and teamwork. Our associates are the heart of everything we do.

Benefits That Support You

• Competitive pay and comprehensive health coverage within the first 30 days.
• Generous paid time off and flexible work schedules
• Retirement savings with employer match
• Tuition reimbursement and professional development opportunities
• Wellness, mental health, and recognition programs
• Career advancement through mentorship and internal mobility

Job Summary

HYBRID-2 DAYS REMOTE/WEEK.

Management of the GME software application to house all student, resident, shadow and authorized visitor sensitive and non-sensitive information. Responsible for placement of all clinical rotations within the healthcare system. Support St. Elizabeth Healthcare's goal of increasing clinical rotations across the system and becoming a top community teaching facility.

Demonstrate respect, dignity, kindness and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background.

Job Description

Database Responsibilities

• Plan, coordinate and implement security measures to safeguard information in computer files (application) against accidental or unauthorized damage, modification or disclosure. Assess GME application needs; improve application functionality; assure that data are secure and easily accessible; coordinate changes to application and continue to update knowledge of tools used to organize and store data.
• Oversee use, selection, and acquisition of software/modules.
• Correct errors and make necessary modifications.
• Train users and answer questions.
• Specify users and user access levels for each segment of database.
• Integrate different products so they work properly together, such as tailoring application to fit specific needs.
• Identify and evaluate product trends to serve as a source of information and advice for upper management as it relates to the purchase of additional programs and services.
• Build reports and queries for Administration, management personnel, and others, tailored for their specific needs. Generate reports to internal and external customers monthly.
• System administrator for student information management database, ensuring accurate data entry and reporting.
• Enter data into Medical Affairs database as needed.

Student/Resident Placement Coordination

• Serves as a point of contact for student placement for educational institutions across the Healthcare system.
• Serves as point of contact for educational affiliation agreements and maintains up-to-date roster of affiliation agreements with schools / programs.
• Ensures clinical rotations are entered into GME software to provide visibility into preceptor availability.
• Compiles monthly statistics on the number and type of student rotations.
• Maintains department information on the website and intranet.

Medical Staff Education

• Support medical education program growth (APP Fellowship, additional residencies).
• Support CME Program as needed (Grand Rounds, RSS, special programs).
• Support Medical Library resources; assist physicians and APPs with literature searches and article retrieval as needed.
• Information source for Medical Staff members and Advanced Practice Providers on hospital / Medical Staff policies, governing documents, and regulatory requirements related to clinical education rotations.

Customer Service

• Positively communicate policies and procedures regarding clinical rotations with learning institutions and students.
• Greets visitors to the department, using good customer service skills, to ensure a positive impression of the department and health system.
• Process SARS requests for community physician offices (EMR access).
• Collaborate with different departments, administration and clinical leaders to ensure clinical student rotations are approved.

Performs other duties and special projects as requested and assigned.

Education, Credentials, Licenses

Bachelor's degree in business or clinical field

Specialized Knowledge

Understanding of, or ability to quickly grasp accreditation standards such as ACGME, Joint Commission and CMS related to medical students, APP Students, residents, and Medical Staff education (CME). Excellent verbal, written and interpersonal communication skills.

Excellent computer skills, including Microsoft Office Products (Word, Excel, Outlook, PowerPoint) and the ability to work with a database.

Ability to multi-task and set priorities. Excellent customer service skills. Strong attention to detail.

Kind And Length Of Experience

Two years' customer service experience and prior experience working with software database applications.

FLSA Status

Non-Exempt

Right Career. Right Here. If you're looking for the right careers in healthcare, the right place to be is at St. Elizabeth. Join us, and you'll take pride in the level of care we offer our community.