Coordinator GME Application & Student Placement Specialist

SEH Saint Elizabeth Medical Center, Inc.; United States; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Health coverage within 30 days

Generous PTO and flexible schedules

Tuition reimbursement and professional

Development opportunities

Wellness and recognition programs

Job summary

St. Elizabeth Healthcare seeks a coordinator to manage the GME software application and placement of students, residents, and authorized visitors across the system. You will ensure rotations are entered in the GME system and support clinical education initiatives.

The role emphasizes customer service, data accuracy, and collaboration with multiple departments to advance medical education across Kentucky, Indiana, and Ohio. Hybrid work arrangement with on-site responsibilities.

Qualifications

• Bachelor’s degree in business or clinical field.
• Understanding of accreditation standards (ACGME, Joint Commission, CMS) related to medical education.
• Excellent verbal, written and interpersonal communication; strong customer service and attention to detail.
• Two years’ customer service experience and experience with software database applications.

Responsibilities

• Plan, coordinate and implement security measures to safeguard information in computer files against unauthorized damage or disclosure.
• Oversee use, selection, and acquisition of software/modules and train users.
• Build reports and queries for Administration and management with tailored outputs.
• Coordinate student/resident placement and maintain affiliation agreements across the system.
• Support CME and Medical Library resources and assist with literature retrieval.

Skills

Customer service

Attention to detail

Communication skills

Education

Bachelor’s degree in business or clinical field

Tools

Microsoft Office

Database software

Job description

Engage with us for your next career opportunity. Right Here. Job Type: Regular Scheduled Hours: 40

Why You’ll Love Working with St. Elizabeth Healthcare

At St. Elizabeth Healthcare, every role supports our mission to provide comprehensive and compassionate care to the communities we serve. For more than 160 years, St. Elizabeth Healthcare has been a trusted provider of quality care across Kentucky, Indiana, and Ohio. We’re guided by our mission to improve the health of the communities we serve and by our values of excellence, integrity, compassion, and teamwork. Our associates are the heart of everything we do.

Benefits That Support You

• Competitive pay and comprehensive health coverage within the first 30 days.
• Generous paid time off and flexible work schedules
• Retirement savings with employer match
• Tuition reimbursement and professional development opportunities
• Wellness, mental health, and recognition programs
• Career advancement through mentorship and internal mobility

Job Summary: HYBRID-2 DAYS REMOTE/WEEK.

Management of the GME software application to house all student, resident, shadow and authorized visitor sensitive and non-sensitive information. Responsible for placement of all clinical rotations within the healthcare system. Support St. Elizabeth Healthcare’s goal of increasing clinical rotations across the system and becoming a top community teaching facility. Demonstrate respect, dignity, kindness and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background.

Job Description:

Database Responsibilities

• Plan, coordinate and implement security measures to safeguard information in computer files (application) against accidental or unauthorized damage, modification or disclosure.
• Assess GME application needs; improve application functionality; assure that data are secure and easily accessible; coordinate changes to application and continue to update knowledge of tools used to organize and store data.
• Oversee use, selection, and acquisition of software/modules.
• Correct errors and make necessary modifications.
• Train users and answer questions.
• Specify users and user access levels for each segment of database.
• Integrate different products so they work properly together, such as tailoring application to fit specific needs.
• Identify and evaluate product trends to serve as a source of information and advice for upper management as it relates to the purchase of additional programs and services.
• Build reports and queries for Administration, management personnel, and others, tailored for their specific needs.
• Generate reports to internal and external customers monthly.
• System administrator for student information management database, ensuring accurate data entry and reporting.
• Enter data into Medical Affairs database as needed.

Student/Resident Placement Coordination

• Serves as a point of contact for student placement for educational institutions across the Healthcare system.
• Serves as point of contact for educational affiliation agreements and maintains up-to-date roster of affiliation agreements with schools / programs.
• Ensures clinical rotations are entered into GME software to provide visibility into preceptor availability.
• Compiles monthly statistics on the number and type of student rotations.
• Maintains department information on the website and intranet.

Medical Staff Education

• Support medical education program growth (APP Fellowship, additional residencies).
• Support CME Program as needed (Grand Rounds, RSS, special programs).
• Support Medical Library resources; assist physicians and APPs with literature searches and article retrieval as needed.
• Information source for Medical Staff members and Advanced Practice Providers on hospital / Medical Staff policies, governing documents, and regulatory requirements related to clinical education rotations.

Customer Service

• Positively communicate policies and procedures regarding clinical rotations with learning institutions and students.
• Greets visitors to the department, using good customer service skills, to ensure a positive impression of the department and health system.
• Process SARS requests for community physician offices (EMR access).
• Collaborate with different departments, administration and clinical leaders to ensure clinical student rotations are approved.
• Performs other duties and special projects as requested and assigned.

Education, Credentials, Licenses:

Bachelor’s degree in business or clinical field Specialized Knowledge: Understanding of, or ability to quickly grasp accreditation standards such as ACGME, Joint Commission and CMS related to medical students, APP Students, residents, and Medical Staff education (CME). Excellent verbal, written and interpersonal communication skills. Excellent computer skills, including Microsoft Office Products (Word, Excel, Outlook, PowerPoint) and the ability to work with a database. Ability to multi-task and set priorities. Excellent customer service skills. Strong attention to detail. Kind and Length of Experience: Two years’ customer service experience and prior experience working with software database applications.

FLSA Status:

Non-Exempt Right Career. Right Here.

If you’re looking for the right careers in healthcare, the right place to be is at St. Elizabeth. Join us, and you’ll take pride in the level of care we offer our community. St. Elizabeth Healthcare is one of the oldest, largest and most respected medical providers in the Northern Kentucky, southeastern Indiana and Greater Cincinnati region. Together with St. Elizabeth Physicians, the affiliated multi-specialty physician and advanced practice provider organization, we are transforming healthcare through innovative treatments, cutting-edge technology and a heart for our community. We’re right here, sharing one mission: to improve the health of the people we serve.