GME Program Coordinator, Internal Medicine, Full Time, First Shift

UC Health; Cincinnati (OH); On-site; USD 90,000 - 120,000; Full time

Job summary

UC Health is seeking a GME Program Manager in Cincinnati to ensure accreditation compliance, oversee onboarding and training, and support operational and academic excellence across all programs. The role requires initiative, strong judgment, and the ability to manage complex duties under deadlines in a fast-paced academic setting.

Responsibilities include managing resident records, audits, data analysis, and interdepartmental coordination, with opportunities to mentor program staff and

Qualifications

• Bachelor's degree required; master's preferred.
• Experience in program management or GME environment.
• Performance Improvement certification preferred.

Responsibilities

• Provide strategic and operational oversight of academic and administrative data in the resident management system.
• Oversee onboarding, training, and employment processes ensuring accuracy and compliance.
• Lead audits and ensure readiness for regulatory requirements.
• Analyze data to assess performance and recommend improvements.
• Foster cross-disciplinary communication within the GME community and participate in meetings.

Skills

Program management

Compliance

Data analysis

Communication

Leadership

Education

Bachelor's Degree

Master's Degree

Job description

Job Description

The GME Program Manager ensures compliance with accreditation standards, oversees onboarding, training, and employment processes, and supports operational and academic excellence across all programs. This role requires a high degree of independence, initiative, and sound judgment, with the ability to manage complex responsibilities and meet critical goals and externally driven deadlines in a fast-paced academic environment.

Job Description

The GME Program Manager ensures compliance with accreditation standards, oversees onboarding, training, and employment processes, and supports operational and academic excellence across all programs. This role requires a high degree of independence, initiative, and sound judgment, with the ability to manage complex responsibilities and meet critical goals and externally driven deadlines in a fast-paced academic environment.

Location

Cincinnati, OH, United States

Qualifications

• Minimum Required: Bachelor's Degree.
• Preferred: Master's Degree.
• LICENSE & CERTIFICATION: None Required.
• Performance Improvement certification preferred.
• Minimum Required: 3 - 5 Years equivalent experience. Preferred: 6 - 10 Years equivalent experience.

Responsibilities

Administrative Leadership

• Provide strategic and operational oversight of all academic and administrative data maintained in the resident management system, ensuring accuracy and compliance in resident and fellow records, including education, procedures, employment, HR data, visas, institutional training, site rotations, and system access.
• Oversee workflow logistics and ensure timely communication and feedback to the GME analysts.
• Supervise procurement and management of supplies, materials, and resources supporting educational functions and institutional responsibilities.
• Serve as a primary resource and mentor for program managers and coordinators regarding resident management system functions and best practices.
• Lead and participate in state and federal audits, ensuring readiness and compliance with all regulatory requirements.
• Collect, analyze, and interpret data to assess operational and academic performance, providing recommendations for process improvement.
• Foster clear, consistent, and interdisciplinary communication within the UCMC GME community; actively participate in program coordinator/manager, program director, and department meetings, workshops, and retreats.
• Demonstrate initiative in staying informed about institutional and program accreditation requirements through meetings, communications, and professional updates.

Educational Leadership

• Design, implement, and oversee educational and training curricula related to resident management system functionality for program managers, coordinators, and program directors.
• Monitor compliance with evaluation and training requirements, identify deficiencies, and assist program leadership in implementing corrective measures.
• Generate, review, and distribute aggregate evaluation and performance reports.
• Collaborate with the GME team to develop educational content and ensure that program competencies meet or exceed accreditation and institutional standards (ACGME, GMEC, CPME, ABOG, ACNS, ODH, TJC).
• Support Program Directors, Assistant Program Directors, and Key Clinical Faculty in identifying and addressing programmatic and individual learning needs; coordinate appropriate educational activities and evaluate outcomes.

Customer Service And Stakeholder Relations

• Ensure the consistent delivery of high-quality customer service to all internal and external GME stakeholders, serving as a professional role model and standard-setter for service excellence
• Provide responsive, knowledgeable support to program directors and coordinators regarding resident management system functionality and ACGME website processes.
• Actively participate in GME marketing, outreach, and engagement initiatives to promote institutional visibility and strengthen relationships with affiliated programs and partners.

Professional Growth And Development

• Pursue continuous professional growth through participation in conferences, professional committees, and educational opportunities (e.g., MedHub, AAMC, ACGME).
• Maintain awareness of current trends, best practices, and innovations in Graduate Medical Education and integrate new standards into program operations.
• Identify ongoing learning needs and complete at least two professional development activities annually through Corporate Training and Development.
• Demonstrate leadership by exploring and adopting new methodologies and quality improvement initiatives that enhance program performance and institutional reputation.

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com. At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering. As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors. UC Health is an EEO employer.