Coordinator, Global Health and Infectious Disease Policy

Biotechnology Innovation Organization; Washington (District of Columbia); Hybrid; USD 60,000 - 85,000; Full time

Job summary

The Biotechnology Innovation Organization (BIO) seeks a Coordinator of Infectious Disease Policy and Science & Regulatory Affairs in a Washington, DC hybrid role. You will provide administrative, logistical, and operational support to two policy teams, ensuring smooth meetings, records, and communications.

The role includes calendar management, contract processing, and coordinating internal/external meetings, as well as supporting policy research and liaison with stakeholders and vendors.

Qualifications

• College degree or equivalent work experience; degree in science/public health/business/communications is a plus.
• 2+ years in an office environment; healthcare/biotech industry experience preferred.

Responsibilities

• Coordinate calendar, meetings, and expense reports for executives.
• Maintain board/staff rosters across platforms (Fonteva, Salesforce, Outlook, Excel, ShareVault).
• Process contracts, invoices, and other financial materials with accuracy.
• Provide meeting support: scheduling, materials, notes, and catering.
• Assist committees with emails, RSVPs, and action items.
• Act as Compliance Coordinator for department records and drives.
• Support policy research and writing on infectious disease topics.
• Develop meeting materials and attend external meetings as needed.
• Liaise with vendors and monitor expenditures.
• Perform other duties as assigned.

Skills

Multitasking

Organization

MS Office

Adobe Acrobat

Salesforce

Policy research

Communication

Proactive

Education

Bachelor’s degree in science/public health/business/communications

Tools

Salesforce

ShareVault

Job description

The Biotechnology Innovation Organization (BIO) is the premier biotechnology advocacy organization representing biotech companies, industry leaders, and state biotech associations in the United States and more than 35 countries around the globe. BIO members range from biotech start-ups to some of the world’s largest biopharmaceutical companies – all united by the same goal: to develop medical and scientific breakthroughs that prevent and fight disease, restore health, and improve patients’ lives. BIO also organizes the BIO International Convention and a series of annual conferences that drive partnerships, investment, and progress within the sector.

The primary purpose of the Coordinator of Infectious Disease Policy and Science & Regulatory Affairs is to provide comprehensive administrative, logistical, and operational support to two policy teams, ensuring smooth coordination of team and policy committee meetings, communications, and efficient management of day-to-day operations to achieve departmental goals. This includes managing committee records, processing financial documents, coordinating internal and external meetings, supporting policy research and writing, and liaising with external stakeholders and vendors, all while maintaining efficient systems and tracking progress on team activities.

• Manage calendar, meeting, and expense reports for EVP & Chief of Global Health.
• Maintain Board and Staff committee distribution lists and rosters across multiple platforms (Fonteva, Salesforce, Outlook, Excel, Share Vault).
• Process and maintain accurate records of contracts, invoices, and other financial and contracting materials.
• Provide logistical and communications support for Infectious Disease Policy and Science and Regulatory Affairs meetings, including scheduling, catering, facilities coordination, meeting materials, and notes.
• Support BIO committees with email communications, RSVPs, name cards, meeting notes, and action items.
• Act as Compliance Coordinator for department records and shared drives.
• Provide policy research and writing support on infectious disease policy, science and regulatory topics.
• Develop meeting materials for policy meetings and attend external meetings as needed.
• Liaise with external vendors and assist with tracking expenditures.
• Perform other duties as assigned.

Education and Experience

• College degree or equivalent work experience. Bachelor’s degree in science, public health, business, or communications is a plus.
• 2+ years of experience in an office environment, with prior administrative or trade association experience preferred, especially in healthcare, biotechnology, or science industries.

Knowledge, Skills, and Abilities (KSA’s)

• Strong ability to multi-task and stay organized in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.
• Experience with Salesforce, or other database software is a plus.
• Flexible, team-oriented, and committed to providing excellent service.
• Pro‑active self-starter with exceptional initiative and the ability to take ownership of tasks.
• Superior written and verbal communication skills.
• Demonstrated interest in healthcare policy and related issues.
• High level of professionalism and discretion in handling sensitive information.

Physical Requirements

• Sitting/Standing: Remaining in a stationary position for extended periods (sitting at a desk, standing at a counter).
• Vision: Close vision for computer work and detailed tasks.
• Fine Motor Skills: Using a mouse, keyboard, and other small office tools.
• Ability to stand and walk for extended periods of time during events.
• Frequent bending, stooping, kneeling, and reaching during events.
• Ability to lift and carry up to 25 pounds if necessary

Travel Requirements

• Travel up to 25%, including support for major events such as the BIO International Convention.
• Hybrid in office, Tuesday- Thursday

This job description is not intended to be all-inclusive, and responsibilities can be expected to evolve over time to meet changing business needs. The employee may be required to perform other related duties to meet these needs. While BIO’s intent is always to be clear and transparent about the expectations of this role, this job description may be reviewed and updated accordingly with or without notice. BIO is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under federal, state, or local law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.