Associate Director, Medical Affairs Operations

Virbiotechnologyinc; San Francisco (CA); On-site; USD 176,500 - 246,500; Full time

Job summary

Vir Biotechnology, Inc. is seeking an Associate Director, Medical Affairs Operations to drive operational excellence across Medical Affairs at its San Francisco headquarters, with a requirement of in-office presence at least three days per week.

The role partners with Medical Affairs and cross-functional teams to operationalize strategic initiatives, support launch readiness, and enable compliant execution of programs. Salary is competitive with market, reflecting experience.

Qualifications

• PharmD/PhD or equivalent with 7+ years in Medical Affairs Operations.
• Experience in pharmaceutical/biotech industry.
• Ability to manage cross-functional, matrixed initiatives.
• Experience with content review, contracting, budgeting, or vendor management.
• Strong organizational skills and multi-priority handling.
• Excellent written and verbal communication.
• Experience with Medical Information or MSL preferred.
• Familiarity with CRM and reporting tools.

Responsibilities

• Coordinate cross-functional programs across Medical Affairs, Clinical Development, Commercial, and external partners.
• Identify and optimize Medical Affairs processes, systems, and governance.
• Ensure compliant execution of external engagements and content use.
• Develop, review, and execute Medical Affairs materials and programs.
• Coordinate congress planning, advisory boards, and medical information capabilities.
• Manage vendor and partner relationships across the program lifecycle.
• Assist with budgeting, forecasting, and financial tracking with Finance.
• Promote adoption of systems and tools like CRM and data platforms.
• Maintain audit-ready processes aligned with regulatory requirements.
• Support publication and authorship operations and content reviews.

Skills

Cross-functional collaboration

Budgeting

Vendor management

CRM

Medical information

Regulatory compliance

Education

PharmD, PhD, or equivalent

Tools

CRM systems

Content management systems

Job description

Vir Biotechnology, Inc. is a clinical-stage biopharmaceutical company focused on powering the immune system to transform lives by discovering and developing medicines for serious infectious diseases and cancer. Its clinical-stage portfolio includes programs for chronic hepatitis delta and multiple PRO-XTEN dual-masked T-cell engagers across validated targets in solid tumor indications. Vir Biotechnology also has a preclinical portfolio of programs across a range of infectious diseases and oncologic malignancies.

Vir Biotechnology has exclusive rights to the universal PRO-XTEN masking platform for oncology and infectious disease. PRO-XTEN is a trademark of Amunix Pharmaceuticals, Inc., a Sanofi company.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company where everyone feels supported and encouraged to give their best.

THE OPPORTUNITY

Vir Biotechnology is seeking an Associate Director, Medical Affairs Operations to support the execution and advancement of Medical Affairs capabilities across key functional areas. This individual will play a critical role in enabling Medical Affairs activities by driving operational excellence, strengthening cross-functional alignment, and ensuring efficient and compliant execution of programs.

This role will partner closely within Medical Affairs and cross-functional stakeholders to operationalize strategic initiatives, support launch readiness, and enhance the infrastructure required to deliver high-quality Medical Affairs activities.

In addition to core operational responsibilities, this role will contribute to Medical Affairs initiatives beyond traditional operations, including support for scientific materials, review processes, and cross-functional content execution. The successful candidate will be expected to flex across operational and Medical Affairs activities as needed to support emerging priorities and new initiatives, ensure continuity of execution, and drive overall impact.

This position reports to the Vice President, Medical Affairs.

This role is based at our San Francisco headquarters, with an expectation of at least three days per week in the office.

WHAT YOU'LL DO

• Drive cross-functional coordination across Medical Affairs, Clinical Development, Commercial, and external partners to enable delivery of key programs and initiatives
• Lead the identification, implementation, and optimization of Medical Affairs processes, systems, and governance frameworks, including the establishment of new capabilities as needed
• Partner with Medical, Legal, Compliance, and other stakeholders to ensure compliant execution of external engagements, content use, and Medical Affairs activities
• Support the development, review, and execution of Medical Affairs materials and programs (e.g., MSL resources, scientific presentations, congresses, advisory boards, and medical information capabilities)
• Coordinate and execute Medical Affairs activities, including congress planning, advisory boards, external presentations, and medical information capabilities (including program setup and ongoing operations)
• Manage vendor and partner relationships across the full lifecycle, including contracting, execution, and delivery of Medical Affairs programs
• Contribute to Medical Affairs budgeting, forecasting, and financial tracking in collaboration with Finance and leadership
• Drive adoption and effective use of systems and tools (e.g., CRM, content and data platforms), and support tracking, reporting, and insights generation
• Maintain audit-ready processes across Medical Affairs activities, ensuring alignment with internal policies and regulatory requirements
• Support additional Medical Affairs operational and programmatic activities as needed to ensure continuity of execution, including areas such as publication and authorship operations, establishment and management of medical information workflows, content review coordination, and management of select vendors, systems, and internal infrastructure
• Coordinate activities of the MARC and SRC including but not limited to (1) creating the agenda, (2) assigning unique identifier number to each submission, (3) scheduling weekly meetings, (4) ensuring all materials are submitted and reviewed in accordance with this SOP, (5) documenting meeting discussions, (6) tracking materials from initial submission, MARC review, and final approval by VPMA , (7) ensuring documentation of reviews and final approval, (8) administering the documentation tracking system, (8) training new participants on this MARC SOP and other MARC ways of working.

WHO YOU ARE AND WHAT YOU BRING

• Advanced degree (PharmD, PhD, or equivalent) preferred with 7+ years of relevant experience
• Significant experience in Medical Affairs, Medical Affairs Operations, or a related function within the pharmaceutical or biotechnology industry
• Demonstrated ability to operate effectively and independently in a cross-functional, matrixed environment and manage complex initiatives
• Experience with operational processes such as content review, contracting, budgeting, or vendor management
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills, with the ability to engage effectively across stakeholders
• Experience supporting Medical Information, Field Medical (MSL), or Scientific Communications activities preferred
• Familiarity with systems used in Medical Affairs (e.g., CRM, content management, reporting tools) preferred
• Understanding of applicable regulatory and compliance frameworks (e.g., PhRMA, FDA, or regional equivalents) preferred

WHO WE ARE AND WHAT WE OFFER

The expected salary range for this position is $176,500 to $246,500 per year. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors.

Vir Biotechnology's compensation and benefits are aligned with the current market and commensurate with the person’s experience and qualifications. All full-time employees receive a package that includes compensation, bonus and equity as well as many other Vir Biotechnology benefits and perks such as health and welfare benefit plans, non-accrual paid time off, company shut down for holidays, commuter benefits, 401K match and lunch each day in the office.

Applicants must currently be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All employment decisions at Vir Biotechnology are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to any legally protected characteristics.

This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs. Vir Biotechnology also strongly commits to providing employees with a work environment free of unlawful conduct or harassment.

Vir Biotechnology Human Resources leads recruitment and employment for Vir Biotechnology. Unsolicited resumes sent to the company from recruiters do not constitute any type of relationship between the recruiter and Vir Biotechnology and do not obligate us to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees.

For hires based in the United States, Vir Biotechnology, participates in E-Verify.

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