Executive Assistant, Specialty Immunology.

Biogen, Inc.; Cambridge (MA); On-site; USD 88,000 - 114,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Job summary

Biogen, Inc. in Cambridge, MA is seeking an Executive Assistant to provide high-level administrative support to the Head of US Specialty Immunology.

The role requires discretion, proactive communication, and the ability to manage complex calendars, prepare materials, and coordinate cross-functional activities across the business. You will arrange global travel, support onboarding, expense processing, and partner with other executive admins to ensure smooth operations in a fast-paced biotech

Qualifications

• Associate’s degree or equivalent combination of education and experience required.
• 5+ years of corporate executive support experience, preferably in a commercial environment.
• Excellent verbal and written communication and high discretion.

Responsibilities

• Manage complex calendars and meetings for leadership, coordinate agendas and action items.
• Prepare materials for presentations to executive teams and key stakeholders.
• Provide ad hoc project support for strategy and operations as needed.
• Make travel arrangements and coordinate office support across satellite locations.
• Process expenses, PO, SOW, and vendor invoices accurately and timely.
• Support onboarding, announcements, and cultural activities within the team.

Skills

Calendar management

Executive support

Interpersonal skills

Communication

Discretion

Problem solving

Microsoft Office 365

Attention to detail

Education

Associate's degree

Tools

Microsoft Office 365 (Outlook, Word, PowerPoint, Excel, Teams)

SharePoint

OneDrive

Job description

About this Role

The Executive Assistant will be a dynamic and self-motivated individual able to provide executive administrative support to the Head of US Specialty Immunology. The right candidate must be flexible, organized, proactive, collaborative, curious, and calm under pressure. Excellent communication, inter-personal and collaboration skills are essential for this role due to interactions across all levels of the organization. Demonstrated experience problem-solving with diplomacy and tact is required. This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with the ability to appropriately handle sensitive and confidential information. The candidate must enjoy a dynamic atmosphere, show good judgment, initiative and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables.

What You’ll Do

• Complex calendar and meeting management: coordinate regular leadership team meetings, help set agendas and create PowerPoint slides, attend, and capture and follow through on action items; schedule numerous recurring meetings with stakeholders from across the organization; calendar regular meetings with direct reports and skip level team members
• Preparation of materials for presentations, as required, including to executive management team, North America Leadership Team, US Commercial leadership, and key external contacts
• As bandwidth allows ad hoc project management support for strategy & operations team
• Business travel arrangements include air, hotel, and car rental, along with arranging for the use of visitor offices and coordinating office support needs in satellite locations.
• Work collaboratively with the other Exec Admins across BNA and Biogen on tasks and projects. This can include organizing meetings, lunches, social activities, and associated logistics, ensuring visitors are escorted as needed and more.
• Accurate and timely preparation and submission of expense reports PO, SOW, and invoice processing support across the Specialty LT
• Maintain team distribution lists
• Coordinate new team member announcements, welcome meetings, and onboarding agendas
• Play an active role in supporting team culture and associated activities
• Maintain working knowledge of relevant Biogen policies and procedures and provide information in this regard as required

Who You Are

You possess excellent communication and organization skills and thrive in an ever-changing environment. You are customer service oriented and proactive in problem solving and anticipating the organization's needs.

Required Skills

• Associate’s degree or the equivalent combination of education and experience required
• 5+ years’ experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment
• Excellent interpersonal, verbal and writing skills
• Resilient, self-directed, highly motivated, and passionate individual, with track record of consistent delivery on commitments
• Works with a sense of urgency, efficiency, and attention to detail
• Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment
• Possess a high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint
• Ability to exercise sound judgment and determine priorities.
• Proactively anticipate and identify issues and propose solutions or takes steps to resolve
• Demonstrated ability to use discretion and manage sensitive and confidential information
• Demonstrated ability to deal with a rapidly changing environment

Preferred Skills

• Experience in the biopharma industry is a plus

Job Level

Professional

Additional Information

The base compensation range for this role is: $88,000.00-$114,250.00 Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity. Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance. In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees’ and their families physical, financial, emotional, and social well-being; including, but not limited to:

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives. At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about Biogen.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.