Coordinator - Field

Energy Transfer LP; Liberal (KS); On-site; USD 42,000 - 56,000; Full time

Job summary

Energy Transfer LP in Liberal, Kansas seeks a Field Coordinator to support operating budgets, cost control analyses, and project reporting in a busy field office.

Responsibilities include processing timesheets, reviewing pay codes, invoicing in SAP, coordinating with vendors, assisting with contracts, and providing training on computer applications and reporting requests.

Qualifications

• 0–2 years of relevant experience in administrative support.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office suite.

Responsibilities

• Prepare and monitor budgets and cost control analyses for O&M and projects.
• Input timesheets and review pay codes in accordance with policies.
• Process invoices in SAP and coordinate with vendors to resolve discrepancies.
• Assist with contracts for service and reporting; provide training on apps and reporting.

Skills

Advanced oral and written comms

Microsoft Office

Interpersonal skills

Multitasking

Education

High School Diploma

Bachelor's degree (preferred)

Job description

COORDINATOR - FIELD

ESSENTIAL DUTIES & RESPONSIBILITIES

Duties may include, but are not limited to, duties surrounding Administrative Support:

• Preparation of the annual Operations & Maintenance budget
• Perform monthly cost control analysis and forecasting
• Assist with the preparation/monitoring of O&M & Capital projects
• Complete financial project documentation
• Input employee timesheets into the time reporting system
• Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures
• Generate a monthly purchase card statement for bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs
• Review, code and submit invoices into the SAP Accounts Payable system
• Work directly with vendors/contractors to resolve billing discrepancies
• Assist with contracts for service and associated reporting, as needed
• Various administrative support duties including training on computer applications, and special requests for information or reporting

Required Education

• High School Diploma
• Preferred: Bachelor's Degree in Business Administration, Accounting, or additional equivalent related experience

Required Skills

• 0-2 years of relevant experience
• Advanced oral and written communication skills
• Proficient in Microsoft software
• Exceptional interpersonal skills and ability to work closely with all levels of organization
• Must be able to multi-task and prioritize completing deadlines

Working Conditions

• Normal office working conditions
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing
• Occasional visits to settings which may include exposure to extreme conditions and loud machinery, requiring appropriate personal protective equipment
• Ability to perform multiple tasks with minimal supervision
• Ability to work overtime on short notice
• Some travel and overnight stays will be required, approximately 15% of the time