Administrative Coordinator

Talentify; Provo (UT); On-site; USD 35,000 - 52,000; Full time

Job summary

Talentify in Provo, UT is seeking an organized Office Administrator to support daily operations across multiple departments. You will manage records, coordinate with IT and vendors, and assist with meetings and events.

The role requires strong written and verbal communication, proficiency in Microsoft Office, and the ability to prioritize in a fast-paced environment while delivering excellent customer service.

Qualifications

• High school diploma or equivalent required.
• Previous experience in an office management, administrative, or office support role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational, time management, and multitasking abilities
• Ability to prioritize tasks and work independently in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Professional demeanor with excellent customer service and interpersonal skills

Responsibilities

• Maintain accurate administrative records and documentation
• Provide administrative support to multiple departments to ensure efficient daily operations
• Process and organize office correspondence, reports, and business documents
• Support internal communication between departments and external communication with vendors
• Monitor office supply levels and coordinate purchasing as needed
• Assist with office equipment coordination and troubleshooting through the IT department
• Help maintain compliance records and support HSE documentation and training initiatives
• Contribute to a professional, organized, and customer-focused office environment
• Follow all company policies, procedures, and safety requirements
• Perform other duties as assigned

Skills

Communication skills

Organizational skills

Time management

Multitasking

Problem solving

Customer service

Interpersonal skills

Independent work

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Job description

• Support daily business operations by working closely with operations managers and other departments
• Maintain company records, policies, and procedures, including coordinating and tracking HSE training requirements
• Assist the accounting department with accounts payable functions
• Gather, enter, and maintain data while preparing reports and updating databases
• Receive, sort, and distribute mail and route communications to appropriate departments
• Coordinate with the IT department regarding office equipment and technology needs
• Perform general clerical duties including filing, answering, and transferring phone calls
• Welcome visitors and maintain positive relationships with vendors and service providers
• Order, track, and maintain office supply inventory
• Assist with planning and coordinating company meetings and events

Qualifications

• High school diploma or equivalent required
• Previous experience in an office management, administrative, or office support role preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational, time management, and multitasking abilities
• Ability to prioritize tasks and work independently in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Professional demeanor with excellent customer service and interpersonal skills

Responsibilities

• Maintain accurate administrative records and documentation
• Provide administrative support to multiple departments to ensure efficient daily operations
• Process and organize office correspondence, reports, and business documents
• Support internal communication between departments and external communication with vendors
• Monitor office supply levels and coordinate purchasing as needed
• Assist with office equipment coordination and troubleshooting through the IT department
• Help maintain compliance records and support HSE documentation and training initiatives
• Contribute to a professional, organized, and customer-focused office environment
• Follow all company policies, procedures, and safety requirements
• Perform other duties as assigned