Program Coordinator

Hofstra University; Town of Hempstead (NY); Hybrid; USD 61,000 - 64,000; Full time

Job summary

Hofstra University in Hempstead, NY, invites applications for a Program Coordinator in the School of Medicine - Office of Clinical Experiences. The role plans and implements student schedules and clerkship components, coordinating with deans, directors, and faculty to meet curricular requirements.

The position emphasizes administrative support, data sharing with the analytics team, and coordination of meetings, schedules, and materials.

Qualifications

• Bachelor’s degree or equivalent required.
• Minimum three years of progressively responsible administrative, program coordination, or higher education experience.
• Excellent organizational skills and attention to detail.
• Customer-service oriented with excellent oral and written communication skills.
• Ability to work independently and manage multiple active elements of the program.
• Demonstrates judgment, discretion, and confidentiality.

Responsibilities

• Plan and implement student schedules and clerkship components.
• Prepare/organize course/clerkship schedules and materials.
• Coordinate assessment and evaluation schedules with the analytics team.
• Support faculty and program directors with meetings and communications.
• Maintain office manuals and materials related to course components.
• Assist with special projects and routine administrative duties.

Skills

Organizational skills

Communication skills

Word processing

Excel

PowerPoint

Outlook

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title

Position Number

Position Number 896983

Position Category

Position Category Administration

School/Division

School/Division School of Medicine

Department

Department School of Medicine - Office of Clinical Experiences

Full-Time or Part-Time

Full-Time or Part-Time Full-Time

Description

Reporting to the Assistant Director of Clinical Experiences, the Program Coordinator works with the Office of Clinical Experiences staff, assistant deans, educational data and analytics staff, course and clerkship directors, faculty, and other program coordinators to plan and implement student schedules and clerkship components, ensuring that specified curriculum and educational requirements are met. The Program Coordinator prepares course/clerkship schedules including planning, organizing, and evaluating program activities. The Program Coordinator works on a dynamic and cooperative team that supports the Zucker School of Medicine ( ZSOM ) in its goal to offer an innovative and fully integrated curriculum. Curricular areas assigned to this position include: third-year core clerkships and fourth-year acting internships and electives.

Responsibilities include, but are not limited to:

• Works closely with clerkship, acting internship, and selective/elective directors to plan and implement the delivery and evaluation of the Second 100 Weeks/Clinical Experiences educational program and its related activities in accordance with the mission and goals of the ZSOM .
• Provides administrative support necessary to enable faculty to be successful, including managing correspondence, scheduling, attending and keeping record of meetings, tracking the completion of tasks, and helping with educational technology.
• Prepares and continuously updates program materials, schedules, reports, and meeting materials/agendas, and coordinates any related student sessions and faculty meetings.
• Prepares assessment and evaluation schedules, provides administrative support for assessment and evaluation process, and works with the educational data and analytics team to share student assessment and program/faculty evaluation data with clerkship/acting internship/selective/elective directors.
• Recognizes issues of concern as they arise and tracks and follows up on program needs in the short, medium, and long term.
• Routinely reviews and updates office manuals and materials related to course/clerkship components and processes.
• Assists deans, directors, faculty, and program coordinators/managers with projects (research or otherwise) related to the courses/clerkships, as needed.
• Performs other related duties as assigned.

Qualifications

• Bachelor’s degree or equivalent required.
• Minimum three years of progressively responsible administrative, program coordination, or higher education experience.
• Excellent organizational skills and attention to detail.
• Customer-service oriented and possess excellent oral and written communication skills.
• Ability to work independently and manage and track multiple active elements of the program simultaneously.
• Demonstrates a high degree of judgment, discretion, and confidentiality.
• Ability to work in a highly trafficked office environment.
• Ability to lift and/or transport up to 15 pounds for class, as needed.
• Must be able to provide their own transportation to and from off-site meetings.
• Early morning, evening, and weekend work may be required during busy periods.
• Must have extensive computing experience and demonstrate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications

Special Instructions

Deadline

Date Posted

Date Posted 10/09/2026

EEO Statement

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range

Salary/Salary Range $61,000 - $63,500

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.