Coordinator, Corporate Investigations

Pilot Company; Knoxville (TN); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Weekly Pay

Onsite Gym and Cafeteria

Nation-wide Medical Plan/Dental/Vision

401(k) and Flexible Spending Accounts

Employee Fuel Discount

Adoption Assistance

Tuition Reimbursement

Job summary

Pilot Company in Knoxville, TN is seeking a Corporate Investigations Coordinator to provide administrative and operational support to the Corporate Investigations Team. This onsite role coordinates intake, case assignment, and documentation, while collaborating with Legal, HR and other partners.

The ideal candidate will be highly organized, handle confidential information with discretion, and deliver professional service to team members and stakeholders.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of administrative, office support, legal support, human resources, or related experience preferred.
• Proficiency with Microsoft Office applications.
• Strong written and verbal communication skills.
• Excellent organizational, time management, and multitasking abilities.
• Ability to handle confidential and sensitive information with discretion.
• Must be legally authorized to work in the United States without employer sponsorship.

Responsibilities

• Provide administrative support to the Corporate Investigations Team (CIT).
• Create, assign, and track cases for multiple departments.
• Monitor and manage multiple team email inboxes.
• Create and maintain cases within the Navex case management system.
• Respond to inquiries with timely, professional communication.
• Conduct initial case triage and gather information via calls, emails, and documentation review.
• Coordinate with specialists and partners to support timely resolutions.
• Maintain internal alignment records and communicate updates to external vendors.
• Assist with planning and coordinating new hire orientation, annual team meetings, and other department events.
• Compile and organize documentation requests related to employee relations, EEOC inquiries, Labor Department requests, litigation holds, and other investigations.
• Arrange travel, conference, and meeting logistics for team members.
• Support a culture of integrity, professionalism, and outstanding service.
• Perform other duties as assigned.

Skills

Communication

Organization

Time management

Discretion

Multitasking

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Navex

Microsoft Office

Job description

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation’s busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

The Corporate Investigations Coordinator provides administrative and operational support for the Corporate Investigations Team (CIT). This Knoxville, TN Onsite position serves as a key point of coordination for investigation intake, case assignment and management, documentation administration, and communication with Legal, Human Resources, and other business partners.

The ideal candidate is highly organized, detail-oriented, able to manage confidential information, and committed to delivering exceptional service to team members and stakeholders.

Essential Duties and Responsibilities

• Provide administrative support to the CIT
• Create, assign, and track cases for multiple departments
• Monitor and manage multiple team email inboxes
• Create and maintain cases within the Navex case management system
• Respond to inquiries and provide timely, professional communication
• Conduct initial case triage, gathering relevant information through phone calls, emails, and documentation review
• Coordinate with specialists and business partners to support timely resolution of team members and guest concerns
• Maintain internal team alignment records and communicate updates to external vendors as needed
• Assist with planning and coordinating new hire orientation, annual team meetings, and other departmental events
• Compile and organize documentation requests related to employee relations matters, EEOC inquiries, Department of Labor requests, litigation holds, and other investigation-related matters
• Arrange travel, conference, and meeting logistics for team membersSupport a culture of integrity, professionalism, and outstanding service
• Perform other duties as assigned

Qualifications

• We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities.
• High school diploma or equivalent required
• Minimum one year of experience in an administrative, office support, legal support, human resources, or related environment preferred
• Proficiency with Microsoft Office applications
• Strong written and verbal communication skills
• Excellent organizational, time management, and multitasking abilities
• Ability to handle highly confidential and sensitive information with discretion
• This position requires candidates to be legally authorized to work in the United States without employer sponsorship

Preferred Qualifications

• Associate degree or bachelor's degree preferred
• Experience working with case management systems
• Experience coordinating meetings, travel, and department events

Additional Information

Nation-wide Medical Plan/Dental/Vision

401(k) and Flexible Spending Accounts

Employee Fuel Discount

Adoption Assistance

Tuition Reimbursement

Onsite Gym and Cafeteria

Weekly Pay

All your information will be kept confidential according to EEO guidelines