Coordinator, Camps, Conferences, and Guest Events

The University of Texas at Arlington; Arlington (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

The University of Texas at Arlington is seeking a Coordinator for Camps, Conferences, and Guest Events to plan, organize, and execute campus events and programs. You will support engagement with students, faculty, staff, alumni, and community partners while coordinating logistics, vendors, marketing, and communications.

Qualifications include a Bachelor's degree in business, hospitality, or related field and 2+ years of university event planning or equivalent experience; proficiency in MS Office

Qualifications

• Bachelor’s degree in business administration, hospitality, or related field with 2+ years of event planning/administrative support in university or academic setting, or 6+ years of equivalent experience.

Responsibilities

• Plan, organize, and execute events and programs.
• Coordinate campus events such as orientations, commencements, conferences, donor and alumni events.
• Manage logistics: scheduling, catering, setup, vendor coordination.
• Provide administrative and operational support.
• Handle purchasing, travel arrangements, reimbursements, room reservations, and documents.
• Maintain records, forms, and reports for event and office operations.
• Manage communications, marketing, and promotional materials.
• Coordinate postings on websites, newsletters, and social media to promote events.
• Support leadership and departmental initiatives.
• Assist deans, directors, or supervisors with calendars and meetings.
• Contribute to planning, evaluation, and continuous improvement of events.

Skills

Strong organizational skills

Effective written and verbal沟通

Time management

Independent and collaborative work

Attention to detail

Education

Bachelor’s degree in business administration, hospitality, or related field

Tools

Microsoft Office

Office management systems

Job description

Purpose of Position

The Coordinator, Camps, Conferences, and Guest Events plans, organizes, and executes a variety of events, programs, and activities in support of the department or college. This position provides administrative, operational, and communication support to ensure the successful delivery of events that advance departmental goals and strengthen engagement with students, faculty, staff, alumni, and community partners.

Essential Functions

• Plan, organize, and execute special events and programs.
• Coordinates and implements departmental, college, or school-wide events such as orientations, commencements, conferences, receptions, donor and alumni events, and celebrations.
• Ensures all logistical details including scheduling, catering, setup, and vendor coordination are managed effectively.
• Provide administrative and operational support.
• Assists with general office operations, including purchasing, travel arrangements, reimbursements, room reservations, and document processing.
• Maintains records, forms, and reports related to event and office operations.
• Manage communication, marketing, and promotional efforts.
• Prepares and distributes promotional materials, digital content, and event communications.
• Coordinates postings on websites, newsletters, and social media platforms to promote events and college initiatives.
• Support leadership and departmental initiatives.
• Assists deans, directors, or administrative supervisors with projects, calendars, meetings, and event-related tasks.
• Provides input on planning, evaluation, and continuous improvement of event and program activities.
• Community and campus engagement.
• Develops and sustains relationships with faculty, staff, students, and external partners.
• Coordinates community outreach and engagement activities to strengthen university and departmental connections.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree in business administration, hospitality, or a related degree and a minimum of two (2) years of experience in event planning and administrative support in a university or academic setting; or six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s degree in communications, marketing, or event management and four (4) years of related experience, preferably in a higher education setting or eight (8) years of an equivalent combination of education and experience.

Knowledge, Skills & Abilities

• Strong organizational and time management skills.
• Effective written and verbal communication.
• Ability to plan and coordinate multiple event.
• Proficiency in Microsoft Office and standard office systems.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm.
• Requires occasional evening or weekend hours.
• During peak seasons (e.g. Summer months) hours may vary.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits