Event Support Specialist

University of North Texas - Denton; Denton (TX); On-site; USD 28,548 - 34,892; Full time

Benefits offered by this job

Access to university benefits portal

Job summary

A leading educational institution in Denton is looking for an Event Support Specialist. The role involves overseeing part-time staging assistants and setting up various event spaces, including lounge areas and meeting rooms. The ideal candidate has a high school diploma and two years of related experience, preferably in a supervisory role. This position requires strong organizational and communication skills, with a commitment to ensure successful events that enhance the educational experience for students and faculty.

Qualifications

• High school diploma/GED and two years of related experience.
• Experience in a lead or supervisory role is preferred.

Responsibilities

• Oversees part‑time staging assistants.
• Sets up open lounge spaces and meeting rooms.
• Coordinates with event scheduling staff.

Skills

Ability to follow oral and written instructions

Ability to keep records accurately

Direct and manage the work of others

Apply mathematical concepts to tasks

Ability to stand, stoop, and lift

Familiarity with safety guidelines

Knowledge of safety precautions

Education

High school diploma/GED equivalent

Tools

Event management software

Microsoft Office Suite

Job description

Title

Event Support Specialist

Employee Classification

Event Support Specialist

Campus

Denton

Division

UNT-Student Affairs

SubDivision-Department

UNT-Union Administration

Department

UNT-Union Admin-163110

Location

Denton

Salary

$31,720.00, commensurate with education and experience

FTE

1.000000

Retirement Eligibility

TRS Eligible

Department Summary

University Centers and Events (UCE) encompasses the University Union, Gateway Center and Coliseum. UCE provides quality programs, services, and facilities that enhance the educational experience and create a community for students, faculty, staff, alumni, and guests.

Position Overview

The event support specialist oversees part‑time staging assistants and is directly responsible for setting up open lounge spaces, meeting rooms, and large multifunction ballroom spaces. The role includes performing minor custodial duties as needed, coordinating with event scheduling staff, and working under the supervision of the Director.

Minimum Qualifications

High school diploma/GED equivalent and two years of related experience, with some experience in a lead or supervisory role.

Knowledge, Skills and Abilities

• Ability to follow oral and written instructions.
• Ability to keep records and complete forms accurately.
• Ability to direct and manage the work of others.
• Ability to apply mathematical concepts to complete tasks (e.g., measuring).
• Physical ability to stand, stoop, operate equipment, and lift.
• Familiarity with campus‑wide safety guidelines and procedures.
• Knowledge of appropriate safety and security precautions required for work performed.

Preferred Qualifications

• Ability to work with minimum supervision.
• Ability to establish rapport, maintain, and build ongoing positive relationships with students, staff, and visitors.
• Cooperative spirit in working with peers, supervisors, clients, and guests.
• Familiarity with event staging and support services.
• Familiarity with space management software.
• Familiarity with Microsoft Office Suite.

Job Duties

• Job Knowledge: Demonstrates working knowledge of space configuration and event management software; understands equipment, materials, and methods required; knows meeting room capacities and uses approved procedures.
• Performance Quality: Conducts quality checks of event setups, ensures cleaning standards, and executes change requests timely.
• Supervision: Retains and rehires student workforce; trains new staff; schedules crews effectively; addresses performance issues; supports student employee leadership.
• Safety: Uses safe work habits, operates equipment properly, keeps equipment in good condition, and reports unsafe conditions promptly.
• Communication: Works harmoniously with others, conveys information accurately and promptly to supervisors and coworkers.
• Adaptability: Identifies and solves event‑setup problems, remains flexible with assignments and priorities.
• Budget and Inventory: Exhibits conservation, efficiency, and responsibility in resource use; conducts annual equipment and furniture inventory.
• Event Support: Coordinates event setups in and around the Union and delivers equipment to other locations as required.

Physical Requirements

• Communicate and exchange information with others.
• Ascend or descend ladders, stairs, scaffolding, ramps, and poles.
• Lift and move objects up to 100 pounds or more.
• Move between work sites and perform tasks in confined spaces.
• Operate machinery, power tools, motor vehicles, or heavy equipment.
• Repeat wrist, hand, and finger motions.
• Execute predominantly sedentary work involving sitting and standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Wednesday – Saturday, 7:00 am – 6:00 pm.

Driving University Vehicle

No.

Security Sensitive

This is a Security Sensitive Position.

Benefits

For information regarding our benefits, please refer to the university benefits portal.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit — and takes actions to prevent — discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status. UNT System Administration investigates complaints promptly and takes remedial action when appropriate.