Administrative Assistant I

The University of Texas at Arlington; Arlington (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

The University of Texas at Arlington is seeking an administrative support specialist to provide general secretarial assistance in a busy academic unit. Responsibilities include calendar management, travel coordination, and handling routine communications.

Qualified candidates will have at least 2 years of administrative experience, strong MS Office skills, and a working knowledge of university procedures. This is an in-person role with standard business hours and a comprehensive benefits package.

Qualifications

• High school diploma or equivalent with 2+ years of secretarial or administrative support experience.
• Proficiency in Microsoft Office Suite and maintaining records.
• Familiarity with university policies and procedures preferred.

Responsibilities

• Addresses and resolves routine problems within the unit using internal/external policies.
• Serves as liaison between the unit and clients.
• Creates routine correspondence and maintains files and records.
• Manages calendars and coordinates schedules and meetings.
• Coordinates travel arrangements and expense reimbursements.
• Performs other duties assigned.

Skills

MS Office

Record keeping

Written communication

Time management

Priority setting

Confidentiality

Problem solving

Policy interpretation

Education

High school diploma or equivalent

Bachelor’s degree in Business or related field

Tools

PeopleSoft

Job description

Purpose of Position

Provides general administrative support to a business or academic unit under general supervision. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material

Essential Functions

• Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems


• Serves as a liaison between the business or academic unit and internal and external clients.


• Creates routine correspondence (i.e., letters, emails, course syllabi etc.); submits e-forms; maintains files and records.


• Manages and maintains department and/or manager’s calendars; organizes schedules and meetings.


• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.


• May perform one or more of the following: reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of Procard account.


• May perform one or more of the following: act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.


• Performs other duties assigned.

Required Qualifications

• High school diploma or equivalent and a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications

• Bachelor’s degree in Communication, General Studies, or Business.


• Experience with department budgets.


• Experience processing basic financial transactions.


• Experience with PeopleSoft.


• Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills & Abilities

• Ability to utilize Microsoft Office Suite.


• Knowledge of standard office practices and procedures.


• Ability to maintain accurate records.


• Skilled in written and oral communication skills.


• Ability to resolving routine problems and make decisions.


• Ability to draft, read and comprehend a variety of correspondence.


• Ability to manage time effectively and prioritize work.


• Skilled in preparing clear and concise reports, correspondence, and other written materials.


• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.


• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.


• Skilled in applying logical thinking to solve problems or accomplish tasks.


• Ability to understand, interpret and communicate policies, procedures, and protocols.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm


• This position is in person, not remote or hybrid eligible.

Benefits Information

Position is benefit eligible:

Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits