Coordinator, Advancement

Stevenson University; Towson (MD); On-site; USD 50,000 - 61,000; Full time

Job summary

Stevenson University seeks a Coordinator, Advancement to support a wide range of fundraising and donor relations initiatives within the Office of University Advancement. You will report to the Executive Director, Annual Giving, and collaborate with the development team to execute the university’s strategic plan.

Responsibilities include coordinating proposals, donor profiles, donor stewardship, and event logistics, while serving as the receptionist for University Advancement.

Qualifications

• Bachelor’s degree and three years of advancement experience, preferably in higher education fundraising.
• Strong organizational, communication, and teamwork abilities.

Responsibilities

• Provide administrative support for senior advancement leaders and team members.
• Coordinate preparation and packaging of proposals, reports, and donor materials.
• Assist with prospect research and donor profiling.
• Schedule appointments with donors and internal staff.
• Coordinate Alumni Association Board meetings and RSVPs.
• Manage Baltimore Speaker Series student registrations.
• Compile donor stewardship reports and newsletters.
• Create alumni event forms and invitations; manage RSVPs.
• Assist with annual giving campaign reporting and donor stewardship.
• Oversee procurement, expenses, and budget tracking for the office.

Skills

Organizational skills

Written & verbal communication

Time management

Team player

Attention to detail

MS Office proficiency

Education

Bachelor’s degree and three years of advancement experience

Tools

Outlook

Word

Excel

PowerPoint

Teams

Forms

Mail Merge

Constant Contact

Give Campus

Datatel Colleague

Access

WealthEngine

Lexus/Nexus

Prospect Research Online by iWave

Foundation Directory

Job description

Find Your Role: We strive to achieve an environment and an atmosphere that supports, challenges, and inspires every individual on campus. Learn how the Stevenson Way makes this effort possible and how you can become part of a great place to work.

The Coordinator, Advancement is responsible for initiating, coordinating, and supporting a wide range of fundraising, donor relations, and advancement initiatives for Stevenson University’s Office of University Advancement. The Coordinator reports to the Executive Director, Annual Giving and Alumni Relations, and works with all members of the development team to meet the goals and objectives defined in Stevenson’s strategic plan. This position represents University Advancement in communications with alumni, parents, faculty and staff, and donors and functions as the receptionist for University Advancement.

Education/Experience

Bachelor’s degree and three years of advancement experience, preferably in a higher education fundraising/development office, or equivalent combination of education and experience.

Knowledge/Skills/Ability

• Superior organizational skills and efficient work habits; planning and meeting scheduling skills; data-entry skills; superior attention to detail; and the ability to work well with other departmental personnel on campus, as well as external contacts, trustees, alumni, donors, and prospects.
• Excellent written and oral communication skills.
• Ability to write clear and concise business correspondence, including strong proofreading skills.
• Strong time-management skills and the ability to prioritize tasks assigned within the team, including meeting deadlines.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Forms; ability to use mail merge and other programs as needed; and a desire to acquire new computer skills. Experience with Constant Contact and Give Campus would be an asset.
• Experience with relational data bases required; experience with Datatel Colleague and/or Access would be an asset.
• Ability to conduct prospect research, including knowledge of research tools such as WealthEngine, Lexus/Nexus, Prospect Research Online by iWave, Foundation Directory, Candid, etc.
• Team player who is comfortable taking direction and executing tasks independently.
• Ability to work occasional evenings and weekends as needed.
• Ability to travel between campuses as needed.

Physical Requirements

Sedentary work. Keyboarding, talking, hearing, and repetitive motions. Close visual acuity to review data in both print and electronic form. Not substantially exposed to adverse environmental conditions. Ability to climb stairs and walk between campus buildings.

Essential Functions

• Provide administrative support for the Vice President for University Advancement, Executive Director of Annual Giving and Alumni Relations, Director of Corporate and Foundation relations, and other members of the University Advancement team.
• Coordinate the preparation and packaging of proposals, reports, and other documents for board and committee meetings, donor calls, and proposal submissions.
• Assist with prospect research, including reviewing 990s and preparing donor profiles.
• Coordinate appointments with donors, prospective donors, and internal faculty and staff of Stevenson University.
• Schedule Alumni Association Board meetings and manage attendance.
• Coordinate the student registration process for the Baltimore Speaker Series.
• Assist with the compilation of information needed for donor stewardship reports.
• Create alumni event forms and invitations and manage RSVPs.
• Build newsletters and emails.
• Assist with annual giving campaign reporting and donor stewardship.
• Manage procurement, credit card expenses, invoices, and track the OUA expense budget ensuring a balanced budget.

Reports To

Reports To Executive Director, Annual Giving & Alumni Relations

If scheduled to work less than 12 months, beginning date

Ending Date

FLSA

FLSA Exempt

Payroll

Hiring Salary Range

Hiring Salary Range Anticipated to be $50,000 to $61,000

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, genetics, or any other characteristic protected by law.

Supplemental Questions

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