Coordinator, Advancement

Stevenson University; Baltimore (MD); On-site; USD 50,000 - 61,000; Full time

Job summary

Stevenson University in Baltimore seeks a Coordinator, Advancement to support fundraising and donor relations within the Office of University Advancement. You will coordinate proposals, donor files, and meeting logistics, while maintaining strong communication with alumni, faculty, staff, and donors.

The role requires a Bachelor’s degree and 3 years of advancement experience, plus proficiency in MS Office and data-entry. Occasional evenings and weekends may be needed.

Qualifications

• Bachelor’s degree and 3 years advancement experience in fundraising or related field.
• Excellent written and oral communication skills.
• Superior organizational and time-management abilities.
• Proficiency in MS Office; ability to learn new programs.
• Experience with donor relations and prospect research is a plus.

Responsibilities

• Provide administrative support for senior leaders in University Advancement.
• Coordinate preparation of proposals, reports, and materials for meetings and donor calls.
• Assist with prospect research, donor profiles, and 990 reviews.
• Schedule alumni events and manage RSVPs.
• Coordinate student registrations for campus programs like Baltimore Speaker Series.
• Assist with donor stewardship reports and annual giving campaign reporting.
• Manage procurement, invoices, and budgeting for the office.

Skills

Administrative support

Written and verbal communication

Microsoft Office proficiency

Data-entry

Meeting scheduling

Education

Bachelor’s degree and 3 years advancement experience

Tools

Datatel Colleague

Microsoft Outlook

Constant Contact

GiveCampus

Access

Job description

Find Your Role: We strive to achieve an environment and an atmosphere that supports, challenges, and inspires every individual on campus. Learn how the Stevenson Way makes this effort possible and how you can become part of a great place to work.

The Coordinator, Advancement is responsible for initiating, coordinating, and supporting a wide range of fundraising, donor relations, and advancement initiatives for Stevenson University’s Office of University Advancement. The Coordinator reports to the Executive Director, Annual Giving and Alumni Relations, and works with all members of the development team to meet the goals and objectives defined in Stevenson’s strategic plan. This position represents University Advancement in communications with alumni, parents, faculty and staff, and donors and functions as the receptionist for University Advancement.

Education/Experience

Bachelor’s degree and three years of advancement experience, preferably in a higher education fundraising/development office, or equivalent combination of education and experience.

Knowledge/Skills/Ability

• Superior organizational skills and efficient work habits; planning and meeting scheduling skills; data-entry skills; superior attention to detail; and the ability to work well with other departmental personnel on campus, as well as external contacts, trustees, alumni, donors, and prospects.
• Excellent written and oral communication skills.
• Ability to write clear and concise business correspondence, including strong proofreading skills.
• Strong time-management skills and the ability to prioritize tasks assigned within the team, including meeting deadlines.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Forms; ability to use mail merge and other programs as needed; and a desire to acquire new computer skills. Experience with Constant Contact and Give Campus would be an asset.
• Experience with relational data bases required; experience with Datatel Colleague and/or Access would be an asset.
• Ability to conduct prospect research, including knowledge of research tools such as WealthEngine, Lexus/Nexus, Prospect Research Online by iWave, Foundation Directory, Candid, etc.
• Team player who is comfortable taking direction and executing tasks independently.
• Ability to work occasional evenings and weekends as needed.
• Ability to travel between campuses as needed.

Physical Requirements

Sedentary work. Keyboarding, talking, hearing, and repetitive motions. Close visual acuity to review data in both print and electronic form. Not substantially exposed to adverse environmental conditions. Ability to climb stairs and walk between campus buildings.

Essential Functions

• Provide administrative support for the Vice President for University Advancement, Executive Director of Annual Giving and Alumni Relations, Director of Corporate and Foundation relations, and other members of the University Advancement team.
• Coordinate the preparation and packaging of proposals, reports, and other documents for board and committee meetings, donor calls, and proposal submissions.
• Assist with prospect research, including reviewing 990s and preparing donor profiles.
• Coordinate appointments with donors, prospective donors, and internal faculty and staff of Stevenson University.
• Schedule Alumni Association Board meetings and manage attendance.
• Coordinate the student registration process for the Baltimore Speaker Series.
• Assist with the compilation of information needed for donor stewardship reports.
• Create alumni event forms and invitations and manage RSVPs.
• Build newsletters and emails.
• Assist with annual giving campaign reporting and donor stewardship.
• Manage procurement, credit card expenses, invoices, and track the OUA expense budget ensuring a balanced budget.

Reports To

Reports To Executive Director, Annual Giving & Alumni Relations

If scheduled to work less than 12 months, beginning date

Ending Date

FLSA

FLSA Exempt

Payroll

Hiring Salary Range

Hiring Salary Range Anticipated to be $50,000 to $61,000

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, genetics, or any other characteristic protected by law.

Supplemental Questions

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