Coordinator, Accounts Payable- Operations

CarMax; Richmond (VA); On-site; USD 38,000 - 66,000; Full time

Job summary

A leading company in the automotive retail sector is seeking a Coordinator for Accounts Payable. This role involves supporting compliance tasks, vendor communication, and audit assistance. Candidates should demonstrate strong communication skills and attention to detail. The position is full-time and based in Richmond, Virginia, offering a collaborative work environment.

Qualifications

• 1+ years of business-related experience required.
• Basic level in Microsoft Excel required.

Responsibilities

• Support unclaimed property process and execute vendor resale certificates.
• Communicate with customers/vendors to obtain better address information.
• Administrative support for various audits conducted both internally and externally.

Skills

Communication

Attention to Detail

Initiative

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Microsoft Outlook

Job description

Coordinator, Accounts Payable- Operations

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Coordinator, Accounts Payable- Operations

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8901 - Corp Office West Crk - 12800 Tuckahoe Creek Parkway, Richmond, Virginia, 23238

CarMax, the way your career should be!

About This Job

The Coordinator I, Accounts Payable is responsible for working with CarMax stores, external partners, customers, and other internal partners to execute a variety of compliance related tasks in support of the Accounts Payable team. The responsibilities in this role are cross-functional across multiple desks. Duties include supporting the unclaimed property process, executing vendor resale certificates, and supporting various audits through retrieving documentation (both internal and external). A successful Coordinator I in Accounts Payable must demonstrate strong teamwork, a drive to deliver timely, high-quality work and a commitment to customer service.

What You Will Do – Essential Responsibilities

Typical responsibilities may include:

• Utilize multiple systems to support unclaimed property by researching return checks for all Payables departments and assisting with returned unclaimed property letters.
• Communicate with customers/vendors to obtain better address information or perform skip trace functions to locate.
• Daily research of Accounts Payable returned mail (e.g., vendor & customers returned payments, returned unclaimed property letters), filing, and other administrative duties as required.
• Daily submission requests for vendor resale certificates.
• Administrative support for various audits conducted both internally and externally.
• Work on projects as assigned.
  
  

Qualifications And Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Thinks logically, quickly as needed, applying past experiences and available resources, to form a thought process that is practical and grounded; knowing when to partner with Accounting Leadership or subject matter experts
• Works efficiently and uses time wisely
• Takes the initiative and works independently
• Pays attention to details
• Communicates effectively through written and verbal methods to a variety of audiences both internal & external
• Uses resources to make good decisions
• Seeks win-win solutions to customer issues; partners with others to best serve the customer
• Builds and maintains relationships across internal teams and with external business partners
• Has the ability and willingness to embrace change
• Must be able to sit onsite, as requested, at CarMax’s Home Office in Richmond, Virginia
  
  

Education and/or Experience

• High school diploma or equivalent required
• 1+ years of business-related experience required (e.g., bookkeeping, cash management, office management)
• Experience with basic accounting concepts a plus
• Basic level in Microsoft Excel required (e.g., sorting, filtering, subtotals, shortcuts)
• Basic level in Microsoft Word, Teams, Outlook highly preferred
• Experience in Cloud ERP solution (e.g., Oracle) is a plus
  
  

About CarMax

CarMax disrupted the auto industry by delivering the honest, transparent, and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation’s largest retailer of used cars, with over 200 locations nationwide.

Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For.

CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Retail

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