Coordinator

Vitas Healthcare Corporation; Lecanto (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Vitas Healthcare Corporation seeks an administrative assistant to draft and manage correspondence, maintain records, and handle inquiries. You will support HR tasks, schedule meetings, coordinate events, and liaise with staff and vendors to ensure smooth office operations.

Ideal candidates will have at least one year in a fast-paced office setting, strong organization, and proficiency with Outlook, Word, and Excel.

Qualifications

• Requires at least one year in a fast-paced office setting.
• Strong organizational and record-keeping skills with attention to detail.
• Excellent time management and verbal communication abilities.
• Ability to handle multiple assignments simultaneously and meet deadlines.
• Strong interpersonal skills across all levels of the organization.

Responsibilities

• Draft, edit, and prepare correspondence; develop and maintain records, files and spreadsheets.
• Receive and process phone calls, emails, and inquiries.
• Maintain and update files and databases.
• Provide positive customer service as first point of contact.
• Assist in planning events, projects, and requests.
• Assist with HR functions such as data entry, background checks, and compliance updates.
• Serve as a liaison between business services and staff.
• Maintain schedules and arrange travel, meetings, events, and appointments.
• Assist in vendor relationship management; verify and process expense reports.
• Monitor office supply inventory and place orders as necessary.

Skills

Organization

Time management

Verbal communication

Problem solving

Multitasking

Interpersonal skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

Job description

• Draft, edit, and prepare correspondence; Develop and maintain records, files and spreadsheets
• Receive and process phone calls, emails, and inquiries
• Maintain and update files and databases
• Provide positive customer service as usually serving as the first point of contact
• Assist in planning special events, projects assignments and requests
• Assist with HR functions such as data entry, background checks, compliance updates, etc.
• Acts as a liaison between business services and staff
• Maintain schedules and arrange travel, meetings, events, and appointments
• Assist in vendor relationship management; Verify and process expense reports
• Monitor office supply inventory and place orders as necessary
• Perform related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

• Draft, edit, and prepare correspondence; Develop and maintain records, files and spreadsheets
• Receive and process phone calls, emails, and inquiries
• Maintain and update files and databases
• Provide positive customer service as usually serving as the first point of contact
• Assist in planning special events, projects assignments and requests
• Assist with HR functions such as data entry, background checks, compliance updates, etc.
• Acts as a liaison between business services and staff
• Maintain schedules and arrange travel, meetings, events, and appointments
• Assist in vendor relationship management; Verify and process expense reports
• Monitor office supply inventory and place orders as necessary
• Perform related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

QUALIFICATIONS

At least one year working in a fast-paced office environment required.

• Great organizational record keeping skills with attention to detail
• Excellent time management, verbal and communication skills with the ability to resolve problems
• Ability to work on various assignments simultaneously
• Strong interpersonal skills within all levels of the organization
• Ability to navigate within automated systems and proficiency in Outlook, Word and Excel

EDUCATION

Completion of high school or basic education equivalency required. Bachelor’s degree or combination of experience and education preferred

SPECIAL INSTRUCTIONS TO CANDIDATES

EOE/AA M/F/D/V