Coord, Sourcing Specialist

Harris County; Houston (TX); On-site; USD 65,000 - 100,000; Full time

Job summary

Harris County Toll Road Authority (HCTRA) seeks a Sourcing Specialist under the Procurement Manager to oversee and develop procurement efforts for HCTRA departments. You will draft scopes of work, ensure compliance with procurement rules, and manage the process from inception to contract award.

The role supports the Office of the County Purchasing Agent by handling amendments and renewals, with extensive internal and external collaboration. Strong negotiation and sourcing skills are essential.

Qualifications

• Bachelor's degree in Finance, Accounting, Government, Business or related field.
• 1+ year professional procurement/finance experience.
• 2+ years procurement/finance; 1+ year negotiation experience.
• 3+ years procurement/finance; 2+ years negotiation experience.
• 7+ years procurement/finance; 5+ years negotiation experience.

Responsibilities

• Develops specifications for procurement methodologies: bid, best value, professional services, construction, RFP and RFQ.
• Manages solicitation, vendor sourcing, evaluation matrix development, bid evaluation and award recommendations; renewals/ amendments.
• Coordinates with Legal; negotiates vendor contracts under federal, state and local rules.
• Provide exceptional customer service; anticipate and resolve procurement issues.
• Delivers in-person and virtual presentations on procurement activities.

Skills

Procurement

Vendor relations

Negotiation

Data analysis

Excel modeling

Education

Bachelor's degree

Procurement experience

Contract negotiation experience

Tools

Excel

Outlook

Word

Job description

Under the general direction of the Harris County Toll Road Authority (HCTRA) Procurement Manager, the Sourcing Specialist position will oversee, manage, and develop the procurement efforts for the various HCTRA departments. Primary responsibilities include developing the scope of work for professional services procurements, ensuring compliance with federal, state, and local procurement rules, and managing the procurement process from project inception through contract award.

The Sourcing Specialist will facilitate procurements for HCTRA departments. This position will also support the Office of the County Purchasing Agent by managing HCTRA's contract amendments and renewals. This position operates with a high degree of interaction via e-mail, phone, formal and informal meetings with internal stakeholders, contractors, the vending community, most HCTRA departments, and multiple Harris County departments. The incumbent shall ensure that HCTRA's Procurement department operates in a professional and efficient manner.

Duties and Responsibilities

• Develops and defines specifications for the different procurement methodologies: qualified bid, best value, professional service, construction, request for proposal and request for qualifications.
• Manages the formal solicitation process, vendor sourcing, evaluation matrix development, bid evaluation and bid award recommendations. Reviews bids, contracts and proposals for content and conformance to specifications. Manages HCTRA's contract renewal and/or contract amendment process.
• Coordinates with the Legal department and participates in the vendor contract negotiation process, following the various federal, state, and local government rules impacting the procurement and/or contracting process.
• Responsible for providing exceptional customer service, anticipating and/or resolving issues that may impact the procurement and/or contracting process.
• Delivers in-person and virtual presentations on the procurement process and activities.

Other Duties

This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Education and Experience

• Bachelor's degree from an accredited university in Finance, Accounting, Government, Business or related field.
• Sourcing Specialist I: Minimum one (1) year professional experience in procurement or finance.
• Sourcing Specialist II: Minimum two (2) years' professional experience in procurement or finance; Minimum one (1) year contract negotiation experience.
• Sourcing Specialist III: Minimum three (3) years' professional experience in procurement or finance; Minimum two (2) years' contract negotiation experience.
• Sourcing Specialist IV (Senior): Minimum seven (7) years' professional experience in procurement or finance; Minimum five (5) years' contract negotiation experience.

Knowledge Skills, and Abilities

• Experience in scope development and professional services procurement.
• Knowledgeable in internal stakeholder and vendor relations, maintaining effective working relationships with others.
• Experience providing qualitative and quantitative analysis to aid in metrics-driven negotiations and vendor selection.
• Experience preparing and reviewing vendor contracts, quotes, and proposals ensuring bilateral commercial terms & conditions.
• Ability to develop and manage reporting tools and Excel models, tracking and reporting key metrics.
• Strong personal computer skills, utilizing software such as Outlook, Word and Excel in a Microsoft Windows environment.
• Excellent organizational skills with the ability to multi-task, prioritize requests and communicate effectively in a deadline driven environment.
• Excellent written and verbal communication skills.
• Strong problem solving skills and decision-making skills in situations where only limited standardization exists and tasks require comparing alternative courses of action.
• Knowledge of office management services, functions, organizational structure, and operational policies and procedures for the department.
• Ability and commitment to track and meet multiple deadlines and prioritize work.

Physical Demands

This is largely a sedentary role. However, the position frequently requires reaching, stooping, or bending. Occasional light lifting, such as paper, files, or books (up to 10 pounds or an equivalent weight) may be required.

NOTE

Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Position Type and Typical Hours Work

• Full-Time position
• Monday through Friday
• Hours may vary based on the business needs of the department.

Work Environment

This job operates in a professional office environment. There are no major sources of discomfort. A normal office environment with acceptable lighting and climate control is provided

Reporting Relations

Reports To Position: Manager, Procurement
Supervises Positions: No direct reports

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Harris County is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, or any other protected class in accordance with applicable federal and state laws.

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

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