Temporary Procurement Assistant

Harris County; Houston (TX); On-site; USD 28,000 - 41,000; Full time

Job summary

Harris County is seeking a Procurement Assistant to support Elections Division purchasing, ensuring compliance with county policies and providing efficient procurement support. The role involves creating requisitions, processing invoices, maintaining inventory, and coordinating with vendors to ensure timely procurement.

Temporary full-time position with standard hours and potential overtime during election periods. Must meet eligibility requirements to register to vote in Texas.

Qualifications

• High School Diploma or GED with two years of related experience.
• An Associate degree in a related field may substitute experience.
• Two years of experience using any ERP financial system.
• Two years of clerical, administrative, or fiscal work experience.
• Advanced Excel skills, including pivot tables, VLOOKUP, and related functions.

Responsibilities

• Create, review, and submit requisitions for approval; forward approved purchase orders to vendors.
• Process invoices and payments to vendors for services.
• Maintain inventory levels and office assets, capital and non-capital.
• Obtain supplier quotes to support order requests.
• Process department supply orders and service requests.
• Onboard new vendors and create Supplier IDs in STARS; forward documentation.
• Assist with inspection of capital asset inventory and manage surplus inventory.
• Perform other related duties as assigned.

Skills

Prioritization

Accounting

Customer service

Project management

Deadlines

Data analysis

Decision making

Leadership

Attention to detail

Education

High School Diploma or GED

Associate degree

Tools

ERP financial system

Microsoft Excel

Job description

Position Overview:

The Procurement Assistant plays a vital role in supporting the procurement activities of the Elections Division within the County Clerk's Office. This position is responsible for assisting with the purchasing of goods and services, ensuring compliance with Harris County purchasing policies and procedures, and providing efficient support to all departmental procurement needs.

Duties and Responsibilities:

• Create, review, and submit requisitions for approval through Harris County Purchasing, and forward approved purchase orders to vendors.
• Process invoices and payments to vendors for services rendered.
• Maintain inventory levels and a working knowledge of all office assets, both capital and non-capital.
• Obtain quotes from suppliers to support the processing of order requests.
• Process supply orders and service requests submitted by department heads.
• Communicate with new vendors to obtain required documentation for creating a Supplier ID in STARS and forward all materials to Harris County Purchasing.
• Assist Harris County Purchasing with the inspection of capital asset inventory.
• Manage surplus inventory.
• Perform other related duties as assigned.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail]

Must meet all eligibility requirements to register to vote in the State of Texas.

Education and Experience:

• High School Diploma or G.E.D. equivalent from an accredited educational institution with
• Two (2) years of related experience

OR

• An Associate degree in a related field.

PLUS

• Two (2) years of experience using any ERP financial system.
• Two (2) years of experience performing clerical, administrative, or fiscal work.
• Advanced Excel skills, including pivot tables, VLOOKUP, and related functions.

Knowledge, Skills, and Abilities:

• Ability to prioritize work assignments.
• Ability to process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling accounts.
• Exceptional customer service skills.
• Ability to manage projects from start to finish.
• Ability to meet strict processing deadlines.
• Ability to analyze data to track ordering and spending patterns.
• Strong judgment and decision-making skills.
• Strong leadership and communication skills.
• Detail-oriented.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Experience in a fast-paced environment.

Position Type and Typical Hours of Work:

• Temp Full-time | Position End Date: 04/30/2027 - This is a temporary position being onboarded through a Harris County-contracted agency.
• Monday - Friday | 8:00 A.M. to 4:30 P.M.
  • Overtime hours as required to include extended hours and weekends during election periods.

Salary:

• $25.00Hourly

Position Location:

• 15600 Morales Rd, Houston, TX 77032

Work Environment and Physical Demands:

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
• This position requires bending, stooping, and lifting up to 20 lbs., as well as frequent walking, standing, sitting, reaching, and ascending/descending stairs.

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.